November 8 – 10, 2024 | Toronto, Ontario | Metro Toronto Convention Centre | South Building – Halls D & E

Welcome and thank you for choosing to be a participant in The National Women’s Show – Toronto.

Please take a moment to read the Exhibitor Manual which will provide you with all the necessary information for the preparation and installation of your exhibit. Processing your orders at your earliest convenience will allow us and the service contractors to provide you with the best possible rates & service.

The Show Office will be set up at the Metro Toronto Convention Centre, on Thursday, November 7, 2024, at 8am, and management will be available to assist you for the duration of the Show.

Table of Content

GENERAL INFORMATION

Show Location

Metro Toronto Convention Centre
South Building
Hall D & E
222 Bremner Blvd.
Toronto, Ontario
M5V 2W6
Tel: (416) 585-8000
Email: info@mtccc.com

Show Dates & Times

Friday, November 8, 2024 | 10:00 am – 7:00 pm
Saturday, November 9, 2024 | 10:00 am – 6:00 pm
Sunday, November 10, 2024 | 10:00 am – 5:00 pm

Exhibitor Move-in Times

Thursday, November 7, 2024 | 8:00 am – 8:00 pm

Exhibitor Move-Out Dates & Times

Sunday, November 10, 2024 | 5:00 pm – 10:00 pm

Produced By

National Event Management
Suite #102
260 Town Centre Blvd.
Markham, ON
L3R 8H8
Tel: (905) 477-2677 or (800) 891-4859

Exhibitor Coordinator

Estelle Aliwalas
Tel: 905-477-2677 or 800-891-4859 Ext. 287
Email: estelle@nationalevent.com

 

Exhibitor Checklist

Please print a copy of this checklist to assist you in planning for the Show. To take advantage of “early booking discounts”, please note booking deadlines.

CHECKLIST

 

AUDIO / VISUAL RENTALS

PRE-SHOW ORDER DEADLINE: October 25, 2024

Audio Visual is not supplied to your booth. If you require Audio Visual equipment, please complete the order form below and send it to:

Cross Connect Audio Visual
Tel: (416) 639-2176
Email: info@crossconnectcl.com 

Orders received after the pre-show booking deadline may be subject to additional charges.

AUDIO VISUAL ORDER FORM

Badges

Each exhibitor will be provided with 6 badges which will have your company name only. Badges should be picked up at the Show Office on move-in day.

Exhibitor badges must be worn at all times to gain entrance to the show.

Booth Accessory Package

ORDER DEADLINE: October 25, 2024

An all-inclusive, booth accessory package is available which contains: a draped booth, carpet, 1 black-skirted table (6 feet long x 30 inches high), 2 chairs, and a electrical outlet.

CLICK HERE TO VIEW BOOTH ACCESSORY PACKAGE INCLUSIONS

If you did not order at the time of booking and wish to have this package, please complete the order form below.

ALL-INCLUSIVE BOOTH ACCESSORY PACKAGE ORDER FORM

There are no substitutions to this package. All packages regardless of booth size contain 1 table and 2 chairs. If required, additional furniture can be ordered through the Show Decorator at their usual rates

BOOTH CLEANING

PRE-SHOW ORDER DEADLINE: October 24, 2024

Exhibitors are responsible for maintaining their own booth space. If you require in-booth vacuuming or other cleaning services, please click on the link below to place your order.

ONLINE ORDERING LINK

If you have questions, please contact:
Metro Toronto Convention Centre
Exhibitor Services
Tel: (416) 585-8387
Email: exhibitor-services@mtccc.com

Booth Installation Services

PRE-SHOW ORDER DEADLINE: TBD

Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

Should you require assistance setting up or dismantling your booth, please click the link below to place your service order online.

ONLINE ORDERING LINK

If this is your first time ordering from Stronco, you must register for an account. To register, click on “Create an Account”, then input the unique Show Code and your Booth Number, and then continue adding your information.

Show Code: 523645763

If you need assistance with our online ordering system, please contact:

Stronco Show Services
Exhibitor Services
Tel: 800-665-2621
Email: exhibitorservices@stronco.com

ONLINE ORDERING LINK

CUSTOMS BROKER

Cross Connect Customs & Logistics is our designated official customs broker to coordinate customs clearance of goods destined for The National Women’s Show. Please make sure you contact them at least one month prior to the event in order to arrange your customs needs.

If you have any questions, please contact:
Pat D’Alessandro
Tel: 416-726-7229
Email: info@crossconnectcl.com 

TRANSPORTATION & CUSTOMS ORDER FORMS

 

Custom Exhibits, Signage & Printing Needs

Detonate is your one-stop destination for all your upcoming trade show needs. Whether you’re in search of a trade show booth, big or small, custom printing collateral to handed out we do it all. With your booth purchase you have automatically received 25% off your first order with www.shopdetonate.com using coupon code Fall25.

Check out our trade show catalogue here “Detonate Displays” 

Contact us at info@detonategroup.com or via phone 416-388-6713
Website: www.detonategroup.com

Discount Coupon

Prior to the show we will email you an electronic discount coupon, so that your database of clients, friends and followers can purchase tickets at a discounted rate. Coupons are a valuable pre-show marketing tool that gives you added exposure and raises awareness to increase traffic to your booth. There is no limit to the amount of times that you may share with your database and social media network.

We would also like to offer a customized e-coupon that includes your logo for you to e-mail to your database and post to all of your social media channels to promote your presence at the show! Please complete the form below and upload a high-resolution logo in .jpeg, .eps, or .pdf format. The completed custom coupons will be distributed approximately 2-3 weeks before the show.

CUSTOM COUPON REQUEST FORM

 

DEADLINE OF LOGO SUBMISSIONS: October 11, 2024

Driving Directions

Please Note: The parking lot and loading dock entrances are side-by-side on Bremner Blvd. There are signs indicating each.

Directions to Metro Toronto Convention Centre:

From the East:

Take the 401 West to the Don Valley Parkway South. Follow the Gardiner Expressway to Spadina Avenue and go north. Turn right at Bremner Boulevard for the South Building.

From the West:

Take the 401 East to 427 South Follow the Gardiner Expressway and exit at Spadina Avenue and go north Turn right at Bremner Boulevard for the South Building.

MAP

Electrical

PRE-SHOW ORDER DEADLINE: October 17, 2024

Electrical is not supplied to your booth. If you require electrical connection, this service may be ordered through Showtech. Please click the link below to place your order online.

ONLINE ORDERING LINK 

If this is your first time ordering from Showtech, you will need to register for an account. Click the “Create Account” link at the top of the online ordering page and follow the instructions. Please note: You will not be able to login to your new account until you have verified your email. 

If you need assistance with the online ordering system, please contact:
Showtech Help Desk
Tel: (855) 746-9832 or (905) 283-0550.

For all other inquiries, please contact:
SHOWTECH Inc.
Christine Wong
Tel: 905-283-0601
Email: Cwong@showtech.ca

Orders received after the deadline may be subject to additional charges.

ELECTRICAL SAFETY AUTHORITY FORMS

Food Bank

Arrangements will be made with a local shelter or Food Bank for any food product remaining after the show closes. Any product left in the refrigeration trucks will be donated to the Food Bank. If you have non-refrigerated product to donate there will be an area on the loading dock where it can be left.

Any food left on the dock after 7pm will be donated to the Food Bank.  

Food Sampling

APPLICATION DEADLINE: September 27, 2024

Important Note: Selling of food and beverages for onsite consumption is not allowed.

If you are planning on sampling food or beverage products in your booth, please be guided on the following:

  •  Food samples are limited to a 4 oz. portion and beverage products to 3 oz.
  • There are two necessary forms to complete. You must complete the forms below with as much detail as possible for approval. Please send copies of each completed form to estelle@nationalevent.com


1. MTCC Food / Beverage Distribution Sampling Request Form

Please complete the below form and send it to the Metro Toronto Convention Centre at catering@mtccc.com and to estelle@nationalevent.com

MTCC FOOD AND/OR BEVERAGE DISTRIBUTION SAMPLING REQUEST FORM

2. Toronto Public Health Special Event Vendor Form
Please click the link below to complete the form and send a copy of the confirmation email to estelle@nationalevent.com. There is no fee involved.

SPECIAL EVENT – NATIONAL WOMEN’S SHOW 2024 VENDOR FORM

Please ensure you are complying with the guidelines listed within the application. If you do not complete this form, and do not comply with the guidelines, you could be closed down when the inspectors come to the show. If you have any questions, please call 416-338-7600

Important Food Safety Reminders:

  • There will be washing/prep stations with soap and paper towels in the World of Taste, for the use of all food exhibitors to wash utensils etc. These cannot be used for handwashing.
  • Exhibitors are required to have a temporary hand washing station set up in the booth. This can be as simple as a container with a spigot that provides a continuous flow of warm water, liquid soap, paper towels, and a bucket to collect wastewater. The temporary hand washing station must be set up on a table.

SAMPLE TEMPORARY HANDWASHING STATION SET-UP
HOW TO PROPERLY WASH YOUR HANDS

Portable Handwashing Stations are also available for rent. Limited units available.
HANDWASHING STATION ORDER FORM

Additional resources:
FOOD SAFETY AT SPECIAL EVENTS 
NOTICE OF INTENTION TO COMMENCE OPERATION
COMMENCEMENT OF OPERATIONS 
SPECIAL EVENT CHECKLIST FOR EXHIBITORS
8 SIMPLE STEPS TO A PASS
MIXING BLEACH SANITIZING SOLUTION
TEMPERATURE CONTROL OF FOOD

Fire Safety Regulations:
All exhibitors are required to complete the below Fire Safety Reply Form to FireSafetyReply@mtccc.com and estelle@nationalevent.com.

FIRE SAFETY REPLY FORM
DEADLINE OF SUBMISSION: October 4, 2024

Exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management and submit the below Propane & Gas Authorization Form to FireSafetyReply@mtccc.com and estelle@nationalevent.com.

PROPANE & GAS AUTHORIZATION FORM
DEADLINE OF SUBMISSION: October 4, 2024

FREE ADMISSION PASSES

Prior to the show, 10 free admission passes will be mailed to the shipping address provided on your contract. These passes may be used to invite your clients or special guests to the show. Physical passes are not to be handed out on site unless you are leaving them at the Will Call desk for pick-up. Please email your sales representative if you would like to provide an alternate mailing address for the tickets. 

We will also be e-mailing you a unique promo code that is valid for 10 free ticket registrations to share with people you would like to digitally invite as special guests.

 Goodie Bags

GOODIE BAG SAMPLES DELIVERY PERIOD: September 23 – October 11, 2024

If you have arranged to participate in the Goodie Bag Sampling Program, please ship your products to:

Prompt Assembly and Packaging
228 Midwest Road
Scarborough, Ontario
M1P 3AP
Attention: National Women’s Show – Toronto

Contacts for Warehouse:

Name: Asma
Phone: 416- 425-0884
Email: asma@prompt.ca

Name: Mak Amiri
Email: mamiri@prompt.ca

Receiving Hours: 8:00 am – 3:00 pm

Please properly label your shipment and indicate NATIONAL WOMEN’S SHOW – TORONTO on each box / skid of product.

Shipments may begin arriving on September 23rd, 2024 and must be there by October 11th, 2024. Please be sure to have your product there on time. Product arriving after the due date will only be inserted in the bags that are remaining to be filled.

Hotel

Book your hotel stay for the show through HotelPlanner.com. Click here for the best rates available: https://nationalwomensshow.hotelplanner.com/evt/1DB9141DCD17C57832120B51433C3612

HotelPlanner is one of the world’s top providers of individual, group and corporate travel bookings, specializing in unique “Closed User Group” discount rates.

OR

BOOKING DEADLINE: October 9, 2024

Rooms and discounted rates will only be held until the specified date.  Rooms will then be subject to availability at prevailing rates.

We have obtained a group rate of $329+taxes for two queen-sized beds or $299 for one king-sized bed at the InterContinental Hotel.

InterContinental Toronto Centre
225 Front Street West
Toronto, ON
M5V 2X3

ONLINE BOOKING LINK 

Ice

ORDER DEADLINE: October 26, 2024

If you will require ice during the show, you may pre-order cubed ice by completing the form below:

ICE ORDER FORM 

 

Insurance

Insurance for booth/show
Exhibitors must have their own liability insurance covering a minimum of $1 million in damages. Please list National Event Management as “additional insured”.

Transportation Insurance
Show Management is NOT responsible for damages caused during the transportation of your products. We strongly recommend purchasing transportation insurance when booking your shipments.

Liability
Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.

Insurance Supplier

If you do not already have insurance for the show, you may contact:

Exhibitor Insurance
Phone: 905-695-2971
Toll Free: 1-866-836-9066
info@exhibitorinsurance.com

Exhibitor Insurance Brokers.com is offering a special price for the show at $175 + taxes. Please click on the link here to access their form:

ONLINE EXHIBITOR INSURANCE 

If you prefer, you may also fill out the form below and send to info@exhibitorinsurance.com.

EXHIBITOR INSURANCE FORM

Liquor Sampling

If you will be sampling an alcoholic item, please contact:

Melissa Mattucci
Tel: 905-477-2677 x 234
Email: melissa@nationalevent.com

Loading Docks & Vehicle Marshalling

The Metro Toronto Convention Centre (MTCC) has introduced a loading dock management system for booking a loading dock time powered by Voyage Control.

This complimentary service helps you to reserve a time slot for moving your materials directly in/out of the MTCC loading dock. This seamless loading dock management system not only saves you time, but also helps reduce CO2 emissions in the local area.

The MTCC Loading Dock Management System is available for Move-In and Move-Out and will be open to accept registrations two weeks prior to your move in date.

Loading will happen at the South Loading Dock.
Address:
222 Bremner Blvd.
Toronto, Ontario
M5V 3L9

Show management will send an email with login instructions closer to show. 

For more information about the system, please contact the Customer Support Team at 416-585-8313 between 9:00 AM – 5:00 PM EST or DockReservations@mtccc.com.

Dollies and a pump truck will be available for your use. If you require a forklift to move material from the dock to your booth, a forklift will be available to you. However, if you have excessive forklift requirements please speak with Estelle Aliwalas (estelle@nationalevent.com) to discuss your needs. A charge may apply.

LOADING DOCK MAP

Move-in Instructions

ove-in Times Thursday, November 7, 2024 8:00 am – 8:00 pm

SPECIFIC MOVE-IN/OUT HOURS
Information will be set out regarding Voyage control bookings.

Closer to the show, you will be sent a dedicated move-in/out time & instructions.  Note that exhibitors may not set up during show hours.

  • All exhibitors must officially register before setting up. For your convenience, Show Management will be temporarily set up by the roll up doors at the back of the hall for exhibitor check-in. Our staff will give you lanyards as well as direct you to your booth. 
  • All exhibits must be set up by 8:00 pm Thursday. Exhibitors will not be permitted to set up during show hours.
  • The aisle carpet will be in place Friday morning. Dollies and carts WILL NOT be permitted on the carpet.  Hand carried items only may be brought in on Friday.
  • Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.

FIRE REGULATIONS

FIRE SAFETY REPLY FORM 
DEADLINE OF SUBMISSION: October 4, 2024  

Service Elevators

There are two new service elevators located on Bremner Boulevard.  These elevators will accommodate standard flatbed dollies only. Elevators are accessible from Bremner Boulevard or the MTCC South Building parking garage and lead right into Hall E.

ELEVATOR SPECS:

  • Dimensions: 4’ 6” W x 8’ 4” L x 7’ H
  • Load Capacity: 5000 lbs
  • Elevators access: Bremner Blvd, South garage, 600L, 700L and 800L

DOOR SPECS:

  • Bremner Blvd. Entrance (Double Glass Doors):  5’10” W x 7’8” H
  • Parking Door:  5’10” W x 6’10”H
  • 800 Level – Hall E:  3’10” W x 7’2”H

Key Notes:

  • Exhibitors with small “hand carry” items will still be permitted to use the passenger elevator.
  • For exhibitor move in/out, dollies and flatbeds (4 wheels), pallet jacks or over-sized loads are strictly prohibited in the pre-function areas.

Move-out Instructions

Move-out Times Sunday, November 10, 2024 5:00 pm – 10:00 pm

Information will be set out regarding Voyage control bookings.

Please note that move-out will begin once the show has closed, the aisles are cleared, and the aisle carpets removed. If you are able to hand carry your supplies out to your car, we encourage you to do so.

Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited. A fee will be charged if you move out early, as there are attendees still in the hall who have paid to attend the show.

All material must be removed by 10:00 pm.

Items left on the show floor after move-out time will be forced off the floor.  Show Management reserves the right to reroute shipments that are not picked-up or refused by carriers. Should this occur, you will be responsible for any charges incurred.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

On-Site Treatments & Personal Services

SUBMISSION DEADLINE: September 27, 2024

If you are planning on providing any of the following treatments or personal services in your booth at the show, you must contact Toronto Public Health no later than 30 days prior to the show. Please complete the required form below and send it to BodySafe@toronto.ca  AND estelle@nationalevent.com

PSS BODYSAFE APPLICATION

APPLICATIONS GUIDELINES

Personal Service Settings include:

  • Makeup applications
  • hairstyling
  • barbering
  • tattooing
  • micropigmentation
  • microblading
  • ear piercing
  • body piercing
  • electrolysis
  • manicures
  • pedicures
  • aesthetics (facials or waxing)

Hand Hygiene

  1. All personal services workers must practice hand hygiene before service delivery and as required during and after service.
  2. Each personal services vendor must have an adequate supply of alcohol-based hand rub (70-90% alcohol content) for their booth.
  3. All invasive services (break the skin) require a hand wash station at their booth equipped with soap and paper towel.

Instruments and Surfaces

  1. All critical items must arrive at the event pre-packaged and sterile.
  2. All items which cannot be cleaned and disinfected must be single use disposable (ex. buffers, filers).
  3. All surfaces must be easily cleanable and in good repair.

Toronto Public Health
Tel:416-338-7600
Fax: 416-392-0715
Email: BodySafe@toronto.ca

 

Parking

PRE-SHOW BOOKING DEADLINE: : October 24, 2024

Exhibitor parking passes are available for each event in the venue’s easy-access, security-patrolled indoor parking garages. Exhibitors may order parking passes using the link below:

ONLINE ORDERING LINK

Discounted parking rates are available for orders placed 14 days prior to the first contracted day.

Exhibitor “Early Bird” discounted* parking pass (2 consecutive days or more) is available at $18.00 per day, per pass (inclusive of tax). The discounted rate expires 14 days prior to first contracted day. 

Parking locations are indoors and give direct access to the Convention Centre. Car entries for the North and South garages are off Lower Simcoe Street.

If you need directions, you may contact the 24-hour Information Desk via phone number (416) 585-8000 or visit mtccc.com/locations/getting-here  

If you have questions about parking, please contact:

Metro Toronto Convention Centre– Parking Services
Exhibitor Services
Tel: (416) 585-8387
Email: exhibitor-services@mtccc.com

Plumbing

BOOKING DEADLINE: October 17, 2024

If you require plumbing equipment in your booth, please click the link below and login to your account to place your service order online.

ONLINE ORDERING LINK 

If this is your first time ordering from Showtech, you will need to register for an account. Click the “Create Account” link at the top of the online ordering page and follow the instructions. Please note: You will not be able to login to your new account until you have verified your email. 

If you need assistance with the online ordering system, please contact:
Showtech Help Desk
Tel: (855) 746-9832 or (905) 283-0550

For all other inquiries, please contact:
SHOWTECH Inc.
Christine Wong
Tel: 905-283-0601
Email: Cwong@showtech.ca

Orders received after the deadline may be subject to additional charges.

Product Replenishment

The loading dock will be open daily from 8am to noon for product replenishment. Please note that vehicles cannot be left on the loading dock.

Promotion Packages & Sponsorship

There are a number of ways to increase your brand awareness at our shows. Promotional opportunities and sponsorship recognition including show magazine space, on-site signage, and online presence are available. Speak to your sales rep for more information.

Propane Cylinders & Gas Appliance

SUBMISSION DEADLINE: October 4, 2024

If you require the Indoor Use of a Propane Cylinder or a Gas Appliance, you must receive permission from the MTCC at least 30 days prior to the show. There are two forms you must submit to MTCC Safety Compliance FireSafetyReply@mtccc.com and to estelle@nationalevent.com.

PROPANE & GAS AUTHORIZATION FORM

FIRE SAFETY REPLY FORM

FIRE REGULATIONS 

Refrigerated Storage

BOOKING DEADLINE: October 26, 2024

A limited amount of refrigerated storage is available. There will be a charge of $90 for each skid. Basic skid size is 4′ x 4′ x 4′.

If you require refrigeration, we ask that you plan your move-in for after 12 noon.

To order space for refrigerated storage, please complete the form below:

REFRIGERATION FREEZER ORDER FORM

Rules & Regulations

Diagram #1: Sample of the drape provided for your booth
Diagram #2: Sample of display allowance

Upright banners & products must be within 4’ from the back drape, and a maximum of 8’ high. The front 6’ of the booth must be clear above 4’.

Booth Display & Restrictions

  • Diagram#1 shows the drapes that are provided as a part of your booth cost.
  • Diagram#2 shows the allowed clearance for displays, banners, and products within your booth.
  • No exhibit may exceed a maximum height of 8 ft.
  • Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
  • The remainder of the 6 ft depth from the front of the booth must not exceed a 4 ft. height.
  • Any exceptions to this must have pre-approval from Estelle Aliwalas (estelle@nationalevent.com).

Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.

Signage

No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.

Carpet or Flooring

Carpet or Flooring is mandatory for all exhibits. You can use the show decorator below or you are welcome to bring in your own at your own cost. See Tape Restrictions below.

Tape (Floor, Wall, and Carpet Damage)

It is important that you use the proper carpet tape in your booth. If you do not use the correct tape there will be a charge for tape removal.

Here are the models of two-faced tapes that are authorized by the facility.

  • Polyken 105c LPDE
  • Scapa 274004
  • DC W002A

If you bring your own carpet, you must adhere to the above Tape Restrictions. If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.

Restrictions for Booth Installation

Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor. It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.

NOTICE TO EXHIBITORS

Demonstrations/Distributions

Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. If audio visual equipment is used, the sound must be subdued to such an extent as to ensure it’s having no nuisance effect on neighbouring exhibitors. The use of microphones is not permitted without prior management approval.

Fire Regulations

DEADLINE OF SUBMISSION: October 4, 2024

All exhibitors must ensure that all displays or exhibited materials must be fireproof to conform to Federal, Provincial/State, and City Fire Laws. All exhibitors are required to complete the below Fire Safety Reply Form to FireSafetyReply@mtccc.com and estelle@nationalevent.com.

FIRE SAFETY REPLY FORM

Exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management and submit the below Propane & Gas Authorization Form to FireSafetyReply@mtccc.com and estelle@nationalevent.com.

PROPANE & GAS AUTHORIZATION FORM

National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Estelle Aliwalas (estelle@nationalevent.com) or call 905-477-2677 or 1-800-891-4859, ext. 287.

FIRE REGULATIONS

Animals in the Show

The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind. Permission must be obtained from the facility for any exception. Please contact Estelle Aliwalas (estelle@nationalevent.com) or call 905 477-2677 ext. 287 regarding the necessary forms.

ANIMAL AUTHORIZATION FORM

Helium Balloons

Helium balloons are prohibited in most venues. There is a large retrieval fee charged to the exhibitor when balloons are lost. Please contact Estelle Aliwalas (estelle@nationalevent.com) if you wish to use helium balloons in your display.

HELIUM AUTHORIZATION REQUEST

Mechanical Conveyances

Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show, or those with authorization from Show Management.

Non-Compliance

National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show.  Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.

SHIPPING & DELIVERIES

SHIPPING DIRECT TO SHOW: November 7, 2024

PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only.  Your materials will be left at the dock until you arrive.  To move your items to your booth space, pump trucks and dollies will be available at no charge.  Should you require assistance or the use of a forklift, please contact Haelee Jones (haelee@nationalevent.com) as charges may apply.

Please address shipments to:
Exhibitor Name, Booth #
c/o The National Women’s Show
Metro Toronto Convention Centre
222 Bremner Blvd
Toronto, ON
M5V 2W6

The most cost-effective way to ship your items to the show is to arrange delivery during move in hours with our Official Show Carrier;

Cross Connect Customs & Logistics
Pat D’Alessandro
Tel: 416-726-7229
Email: info@crossconnectcl.com

TRANSPORTATION AND CUSTOMS FORMS

Pre-Show Shipping
If you choose the official show carrier as your freight carrier, they will warehouse materials for up to 30 days prior to the Show at no charge and deliver them to the show on move-in day.

To request a quote, please complete the below order form and email to:

Pat D’Alessandro
Tel: 416-726-7229
Email: info@crossconnectcl.com

TRANSPORTATION AND CUSTOMS FORMS

Shipping enquiries must be finalized 14 days prior to show move in date. Be sure your shipment is labeled clearly.

You may choose to use another carrier, however, keep in mind that not all carriers deliver and pick up during our scheduled move in/move out times.

Show Decorator (to order tables, chairs, accessories, etc.)

BOOKING DEADLINE: TBD

8ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from the Show Decorator, Stronco Show Services.

Show Colours

  • Booth Drapes: Black
  • Aisle Carpet: Purple

Carpet or Flooring is mandatory for all exhibits. Your booth space does not include carpet, tables or chairs. These items and additional booth supplies can be rented from the Show Decorator, Stronco Show Services, or you can bring your own.

To place an order with the Show Decorator, please click the link below.

ONLINE ORDERING LINK

If this is your first time ordering from Stronco, you must complete the registration process by clicking on “Create an Account”, then input the unique Show Code and your Booth Number, and continue adding your information.

Show Code: 523645763

If you need assistance with our online ordering system, please contact:

Stronco Show Services
Exhibitor Services
Tel: 800-665-2621
Email: exhibitorservices@stronco.com

ONLINE ORDERING LINK

FIRE SAFETY REPLY FORM 
DEADLINE OF SUBMISSION: October 4, 2024

NOTICE TO EXHIBITORS

 

Signage Installation

PRE-SHOW BOOKING DEADLINE: October 17, 2024

Important Note: All banners hung from ceiling must have Show Management approval.

If you require the hanging of banners from the ceiling and/or rigging of equipment in your booth, this service may be ordered through Showtech. Please click the link below to place your order online.

ONLINE ORDERING LINK 

If this is your first time ordering from Showtech, you will need to register for an account. Click the “Create Account” link at the top of the online ordering page and follow the instructions. Please note: You will not be able to login to your new account until you have verified your email. 

If you need assistance with the online ordering system, please contact:
Showtech Help Desk
Tel: (855) 746-9832 or (905) 283-0550.

For all other inquiries, please contact:
SHOWTECH Inc.
Christine Wong
Tel: 905-283-0601
Email: Cwong@showtech.ca

Orders received after the deadline may be subject to additional charges.

Telephone / Internet / WIFI

PRE-SHOW BOOKING DEADLINE: October 24, 2024

Important Note: This venue has temporary & limited free Wi-Fi.

If you require a telephone, internet line, or consistent access to Wi-Fi in your booth, you may bring in a USB/hotspot or order internet and communication services from the venue by clicking on the link below:

ONLINE ORDERING LINK

If you have questions; please contact:
Metro Toronto Convention Centre
Exhibitor Services
Tel: (416) 585-8387
Email: exhibitor-services@mtccc.com

Vehicles on Show Floor

All vehicles must abide by the arrival and departure schedules and procedures established by Show Management. If you want to display a vehicle in your booth, please contact Estelle Aliwalas (estelle@nationalevent.com) for approval and to arrange arrival time.

When motorized vehicles are approved for use on carpeted areas, a protective sheet of visqueen, tarpaulin or comparable material is to be used to eliminate damages from leaks of gas, oil etc. Cleaning costs for staining solutions will be charged at the exhibitor’s expense.

All vehicles being displayed in the Centre must have drip pans underneath them and pads under all tires.

Fuel tanks containing fuel, or which have ever contained fuel shall be maintained less than ½ full. Caps for fuel tanks fill pipes shall be of the locking type and be maintained locked to prevent viewer inspection. If they cannot be locked, they shall be taped shut.

The electrical system shall be de-energized by either:
a) Removing the battery or
b) Disconnecting both battery cables and covering them with electrical tape or other similar insulating material.

Tanks containing propane shall be maintained less than ½ full. Vehicles may be driven in and positioned. Engine should remain running, with valve shut off. Allow engine to run until all of the fuel line is used up. Turn ignition off.

Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.

Exhibitors must provide a set of keys, contact name, and phone number of the person responsible to remove the vehicle(s) to Show Management.

VEHICLE REGULATIONS