April 13 & 14, 2024  | Calgary, Alberta | Stampede Park, BMO Centre | Hall E & F

Welcome and thank you for choosing to be a participant in The National Women’s Show- Calgary.

Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information for the preparation and installation of your exhibit. Processing your orders at your earliest convenience will allow us and the service-contractors time to provide you with the best possible rates & service.

The Show Office will be set up at the Stampede Park, BMO Centre April 12, 2024  at 8am and management will be available to assist you for the duration of the Show.

Table of Content

GENERAL INFORMATION

Show Location

Stampede Park, BMO Centre
Hall E & F
20 Roundup Way SE,
Calgary, AB
T2G 2W1

Show Dates & Times

Saturday, April 13, 2024  | 10:00 am – 6:00 pm
Sunday, April 14, 2024  | 10:00 am – 5:00 pm

Exhibitor Move-in Times

Friday, April 12, 2024 | 8:00 am – 8:00 pm

Exhibitor Move-Out Dates & Times

Sunday, April 14, 2024 | 5:00 pm – 10:00 pm

Produced By

National Event Management
Suite #102
260 Town Centre Blvd.,
Markham ON
L3R 8H8
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872

Exhibitor Coordinator

Estelle Aliwalas
905 477-2677 or (800) 891-4859 Ext 287
Email: estelle@nationalevent.com 

 

Exhibitor Checklist

Please print a copy of this checklist to assist you in planning for the Show. To take advantage of “early booking discounts” please note booking deadlines.

CHECKLIST

AUDIO / VISUAL RENTALS

BOOKING DEADLINE: March 29, 2024 

If you require audio visual equipment in your booth, please click the link below and login to your account to place your service order online.

ONLINE ORDERING LINK

If this is your first-time ordering from Calgary Stampede Event Services, you must Add a New User Account before you can place your first order. If you need assistance with the online ordering system, please contact:

Calgary Stampede Exhibitor Services
Phone: (403) 261-0377
Email: exhibitorservices@calgarystampede.com

ONLINE ORDERING LINK

Badge

Six badges will be provided to you, and will have your company name only. You can pick up your badges on move -in day at the Show Office.  

Booth Accessory Packages

BOOKING DEADLINE: March 25, 2024 

An all-inclusive, booth accessory package is available which contains: a draped booth, carpet, 1 black-skirted table (6 feet long x 30 inches high), 2 chairs, and a electrical outlet. If you did not order at the time of booking and wish to have this package, please complete the order form below.

There are no substitutions to this package. All packages regardless of booth size contain 1 table and 2 chairs. If required, additional furniture can be ordered through the Show Decorator at their usual rates.

To order a Booth Accessory Package, return the All-Inclusive Booth Package Order form to your sales rep.

ALL-INCLUSIVE BOOTH ACCESSORY PACKAGE

BOOTH CLEANING

PRE-SHOW BOOKING DEADLINE: April 1, 2024 

Exhibitors are responsible for maintaining their own booth space. If you require in-booth vacuuming please click the link below and login to your account to place your service order online.

ONLINE ORDERING LINK 

If this is your first-time ordering from GES, you must create an account before you can place your first order. If you need assistance with our online ordering system, please contact our Exhibitor Services

Centre at 800-636-8235. For all other questions please contact:

GES  
Phone: 1. 800.636.8235
Email: exhibitorserviceswest@ges.com

ONLINE ORDERING LINK 

Booth Installation Services

PRE-SHOW BOOKING DEADLINE: April 1, 2024 

Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.

Should you require assistance setting up or dismantling your booth, please click the link below and login to your account to place your service order online.

ONLINE ORDERING LINK

If this is your first-time ordering from GES, you must create an account before you can place your first order. If you need assistance with our online ordering system, please contact our Exhibitor Services

Centre at 800-636-8235. For all other questions please contact:

GES  
Phone: 1. 800.636.8235
Email: exhibitorserviceswest@ges.com

ONLINE ORDERING LINK 

Co-packing/Repacking and Manual Assembly Solutions

Promo Pack Solutions offers various assembly services tailored to the unique needs of retailers, and specific product requirements, such as re-packaging & co-packing, reworking services on diverse types of products, of various shapes and sizes:

    • Assembling Promotional Co-packs or Re-packs
    • Shrink-wrapping & Sleeve wrapping Services
    • Assembling Bundle Pack, Twin Pack, Multi Pack, Variety Pack, and More
    • Labeling & Barcoding Services
    • Tailored Promotional Solutions with Handcrafted Assembly

If you need any of the above listed services, please contact:
Ramandeep Kaur
Promo Pack Solutions Corp.
Phone: +1 403.717.0333 / 34
Cellphone: +1 587.228.8506
Email:  rnagra@promopacksolutions.com 

ASSEMBLY SOLUTIONS BROCHURE

COUPONS

Prior to the show we will email you an electronic discount coupon, so that your database of clients, friends and followers can purchase tickets at a discounted rate. Coupons are a valuable pre-show marketing tool that gives you added exposure and raises awareness to increase traffic to your booth. There is no limit to the amount of times that you may share with your database and social media network.

 

We would also like to offer a customized e-coupon that includes your logo for you to e-mail to your database and post to all of your social media channels to promote your presence at the show! Please complete the form below and upload a high-resolution logo in .jpeg, .eps, or .pdf format. The

completed custom coupons will be distributed approximately 2-3 weeks before the show.

CUSTOM COUPON REQUEST FORM 

DEADLINE OF LOGO SUBMISSIONS: March 22, 2024  

CUSTOMS BROKER

Cross Connect Customs & Logistics is our designated official customs broker to coordinate customs clearance of goods destined for The National Women’s Show. Please make sure you contact them at least one month prior to the event in order to arrange your custom needs.

If you have any questions please contact:

Pat D’Alessandro
info@crossconnectel.com
Cell: 416-726-7229

TRANSPORTATION & CUSTOMS ORDER FORMS

Electrical

BOOKING DEADLINE: March 29, 2024 

If you require audio visual equipment in your booth, please click the link below and login to your account to place your service order online.

ONLINE ORDERING LINK 

When accessing the link, scroll down and click “National Women’s Show”

If this is your first-time ordering from Calgary Stampede Event Services, you must Add a New User Account before you can place your first order. If you need assistance with the online ordering system, please contact:

Calgary Stampede Exhibitor Services
Phone: (403) 261-0377
Email: exhibitorservices@calgarystampede.com

ONLINE ORDERING LINK

Food Bank

Arrangements will be made with a local shelter or Food Bank for any food product remaining after the show closes. Any product left in the refrigeration trucks will be donated to the Food Bank. If you have non-refrigerated product to donate there will be an area on the loading dock where it can be left.

Any food left on the dock after 7pm will be donated to the Food Bank.  

Food Sampling

FORMS SUBMISSION DEADLINE: March 13, 2024

If you are planning on sampling food or beverage product in your booth, please note there are two necessary forms to complete.

Food samples are limited to a 2 oz. portion and beverage products of  2 oz as well.

    1. Please complete the below Food Sampling Form and send it to: Calgary Stampede Food & Beverage Department at  eventservices@calgarystampede.com & estelle@nationalevent.com

FOOD SAMPLING FORM

    1. Please complete the below “Alberta Health Services Vendor Package” There is no fee involved. Please send a copy of your completed form to estelle@nationalevent.com

Please ensure you are complying with the guidelines listed within the application.  If you do not complete this form, and do no comply with the guidelines, you could be closed down if an inspector comes to the show

If you have any questions, call 1-833-476-4743 to speak with Calgary Environmental Public Health.

ALBERTA HEALTH SERVICES INFORMATION PACKAGE
FOOD SAMPLING APPLICATION PUBLIC HEALTH
TEMPORARY HANDWASHING

FREE ADMISSION PASSES 

Prior to the show, 10 free admission passes will be mailed to the shipping address provided on your contract. These passes may be used to invite your clients or special guests to the show. They are not to be handed out on site unless you are leaving them at the Will Call desk. Please email your sales representative if you would like to provide an alternate mailing address for the tickets.

We will also be e-mailing you a unique promo code that is valid for 10 free ticket registrations to share with people you would like to digitally invite as special guests.

Physical passes are not to be handed out on site, unless you are leaving them at the Will Call desk for pick-up.

 Goodie Bags

GOODIE BAG SAMPLES DELIVERED: March 4, 2024 – March 26, 2024

If you have arranged to participate in the Goodie Bag Sampling Program, please ship your product to:

Promo Pack Solutions Corp.
7008 P 5 St SE
Calgary, AB
T2H 2G3
Canada

Attention: Bhavik Patel & Ramandeep Kaur

Shipments must arrive after March 4th but before March 26st, 2024.  Product arriving after the due date will be inserted only in the bags that are remaining to be filled, when your product arrives.

Please make sure that you put CALGARY WOMEN’S SHOW, on your shipment. Receiving hours 9:30am – 4:00pm.

Hotel

BOOKING DEADLINE: March 19, 2024  

Rooms and discounted rate will only be held until the specified date.  Rooms will then be subject to availability at prevailing rates.

We have obtained a group rate of $179.00 + taxes for single or double occupancy at Calgary Marriott Downtown

Calgary Marriott Downtown
110 9 Ave
Calgary, AB
T2G 5A6
403-205-5595

Reservations may be made by booking online here. https://www.marriott.com/event-reservations/reservation-link.mi?id=1692209365665&key=GRP&app=resvlink 

To receive this rate, you must include the Group Code “National Women’s Show ” when booking.  Rates cannot be changed at check-in/check-out times if you fail to identify your affiliation at the time of booking.

Ice

BOOKING DEADLINE: March 29, 2024

If you require Ice in your booth, please click the link below and login to your account to place your service order online.

ONLINE ORDERING LINK  

If this is your first-time ordering from Calgary Stampede Event Services, you must Add a New User Account before you can place your first order. If you need assistance with the online ordering system, please contact:

Calgary Stampede Exhibitor Services
Phone: (403) 261-0377
Email: exhibitorservices@calgarystampede.com

ONLINE ORDERING LINK 

Insurance

Insurance for booth/show
Exhibitors must have their own liability insurance covering a minimum of $1 million in damages. Please list National Event Management as “additional insured”.

Transportation Insurance
Show Management is NOT responsible for damages caused during the transportation of your products. We strongly recommend purchasing transportation insurance when booking your shipments.

Liability
Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.

Insurance Supplier
If you do not already have insurance for the show, you may contact:

Exhibitor Insurance
Phone: 905-695-2971
Toll Free: 1-866-836-9066
info@exhibitorinsurance.com

Exhibitor Insurance Brokers.com is offering a special price for the show at $175 + taxes. Please click on the link here to access their form:
ONLINE EXHIBITOR INSURANCE 

If you prefer, you may also fill out the form below and send to info@exhibitorinsurance.com.

EXHIBITOR INSURANCE FORM

Liquor Sampling

APPLICATION DEADLINE: March 16, 2024

If you will be sampling an alcoholic item, please ensure your sales rep is aware and please send your sampling request to estelle@nationalevent.com

If you are planning on sampling, serving or selling closed bottles of alcohol during the Calary Women’s Show please be sure to follow the regulations:

1). Any exhibitor that is classified as a Class E Manufacturer can exhibit, sample, and sell closed bottles (Samples must be free, no charge, or donation). 

2). Exhibitors who do not already have a Class D certificate must apply  HERE. This is a quick online form.

3). Companies must sell product readily available through Liquor Connect.

The sale of samples at exhibitor booths are not permitted under AGLC License, however, you may use this opportunity to showcase and sample your brand, while gaining this amazing exposure!

Sample Sizes:

  1. a)   beer and ciders – 112 ml (4 oz.) 
  2. b)  refreshment beverages (e.g. coolers/premixed) – 112 ml (4 oz.)
  3. c)  wine – 56 ml (2 oz)
  4. d)  spirits – 28 ml (1 oz)
  5. e)  liqueurs – 28 ml (1 oz)

Exhibitors that wish to sample an alcoholic item must complete the form below, and summit to cskitchen@calgarystampede.com ,LPearson@calgarystampede.com,and estelle@nationalevent.com

Rules & Regulations:

    1. You are not allowed to have homemade liquor of any kind
    2. All members in your booth must be smart serve certified

LIQUOR SAMPLING FORM

Loading Docks & Vehicle Marshalling

For Dock level unloading, access is located on the north side of the building. If you do not require dock level you may use the doors on the South side.

Dollies and a pump truck will be available for your use. If you require a forklift to move material from the dock to your booth, a forklift will be available to you.  However, if you have excessive forklift requirements, please contact Haelee Jones (haelee@nationalevent.com ) to discuss your needs as a charge may apply.

LOADING DOCK MAP

Move-in Instructions

Move-in Times:               Friday April 12, 2024         8:00 am – 8:00 pm

SPECIFIC MOVE-IN/OUT HOURS

Closer to the show, you will be sent a dedicated move-in/out time & instructions. The Calgary stampede is using online loading dock management system Voyage Control.  Note that exhibitors may not set up during show hours.

  • All exhibitors must officially register before setting up. Exhibitors will not be permitted to set up during show hours.
  • All exhibits must be set up by 8:00 pm Friday. 
  • The aisle carpet will be in place Saturday morning. Dollies and carts WILL NOT be permitted on the carpet.  Hand-carried items only may be brought in on Saturday.
  • Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.

Move-out Instructions

Move-out Times:               Sunday April 14, 2024         5:00 pm – 10:00 pm

Please note that move-out will begin once the show has closed, the aisles are cleared and the aisle carpets removed. If you are able to hand carry your supplies out to your car, we encourage you to do so. Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited

All material must be removed by 10:00 pm

Items left on the show floor after move-out time will be forced off the floor. Show Management reserves the right to reroute shipments that are not picked up or refused by carriers. Should this occur, you will be responsible for any charges incurred.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to
prevent pilferage.

On-Site Treatments & Personal Services Forms 

ORDER DEADLINE: March 13, 2024

If you are planning on providing any of the following treatments in your booth at the show, you must complete the form below and submit to Alberta Health Services, no later than 30 days prior to the show.

Please complete the below form and send it to Cal.specialevents@albertahealthservices.ca AND estelle@nationalevent.com

Personal Service Settings include:

  • Make up applications
  • hairstyling
  • barbering
  • Botox
  • tattooing
  • micropigmentation
  • microblading
  • ear piercing
  • body piercing
  • electrolysis
  • manicures
  • pedicures
  • aesthetics (facials or waxing)

Hand Hygiene

  1. All personal services workers must practice hand hygiene before service delivery and as required during and after service.
  2. Each personal services vendor must have an adequate supply of alcohol-based hand rub (70-90% alcohol content) for their booth.
  3. All invasive services (break the skin) require a hand wash station at their booth equipped with soap and paper towel.

Instruments and Surfaces

  1. All critical items must arrive at the event pre-packaged and sterile.
  2. All items which cannot be cleaned and disinfected must be single use disposable (ex. buffers, filers).
  3. All surfaces must be easily cleanable and in good repair.

Alberta Health Servcies
Cal.specialevents@albertahealthservices.ca
P: 1-833-476-4743

PERSONAL SERVICES VENDOR NOTIFICATION
PERSONAL SERVICES REQUIREMENTS

Parking

BOOKING DEADLINE: April 2, 2024

To pre-order discounted parking passes, please click the link below and login to your account to place your service order online.

ONLINE ORDERING LINK 

When accessing the link, scroll down and click “National Women’s Show” 

If this is your first-time ordering from Calgary Stampede Event Services, you must Add a New User Account before you can place your first order. If you need assistance with the online ordering system, please contact:

Calgary Stampede Exhibitor Services
Phone: (403) 261-0377
Email: exhibitorservices@calgarystampede.com

ONLINE ORDERING LINK 

Plumbing

BOOKING DEADLINE: March 29, 2024 

If you require plumbing equipment in your booth, please click the link below and login to your account to place your service order online.

ONLINE ORDERING LINK 

When accessing the link, scroll down and click “National Women’s Show”

If this is your first-time ordering from Calgary Stampede Event Services, you must Add a New User Account before you can place your first order. If you need assistance with the online ordering system, please contact:

Calgary Stampede Exhibitor Services
Phone: (403) 261-0377
Email: exhibitorservices@calgarystampede.com

ONLINE ORDERING LINK 

Product Replenishment

The loading dock will be open daily from 8am to noon for product replenishment. Please note that vehicles cannot be left on the loading dock.

Promotion Packages & Sponsorship

There are a number of ways to increase your brand awareness at our shows. Additional ad space is available in our Show Guides that are distributed to attendees and sponsorship recognition includes show guide space, on-site signage, & online presence. Speak to your sales rep for more information.

Propane Cylinders & Gas Appliance

If you require the Indoor Use of a Propane Cylinder or a Gas Appliance, you must receive permission from  the venue, please email haelee@nationalevent.com  please inculde the sollowing information: 

– What is the appliance/cooking item you are using
– Size (propane tank size etc.)
– How will you be using it, cooking food etc.

FIRE REGULATIONS 

Refrigeration

BOOKING DEADLINE: March 29, 2024 

A limited amount of refrigerated storage is available.  There will be a charge of $90 per skid.

If you require refrigeration, we ask that you plan your move-in for after 12 noon.

Please complete the form below.

If you have any questions, please contact:
Estelle Aliwalas
905-477-2677 or 800-891-4859 Ext. 287

REFRIGERATION FREEZER ORDER FORM 

Rules & Regulations

Diagram #1: Sample of the drape provided for your booth
Diagram #2: Sample of display allowance

Upright banners & products must be within 4’ from the back drape, and a maximum of 8’ high. The front 6’ of the booth must be clear above 4’.

 

Booth Display & Restrictions

  • Diagram#1 shows the drapes that are provided as a part of your booth cost.
  • Diagram#2 shows the allowed clearance for displays, banners, and products within your booth.
  • No exhibit may exceed a maximum height of 8 ft.
  • Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
  • The remainder of the 6 ft depth from the front of the booth must not exceed a 4 ft. height.
  • Any exceptions to this must have pre-approval from Haelee Jones (haelee@nationalevent.com)

Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.

Signage

No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.

Carpet or Flooring

Carpet or Flooring is mandatory for all exhibits. You can use the show decorator below or you are welcome to bring in your own at your own cost. See Tape Restrictions below.

Tape (Floor, Wall, and Carpet Damage)

It is important that you use the proper carpet tape in your booth. If you do not use the correct tape there will be a charge for tape removal.
Here are the models of two-faced tapes that are authorized by the facility.

  • Polyken 105c LPDE
  • Scapa 274004
  • DC W002A

If you bring your own carpet, you must adhere to the above Tape Restrictions. If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.

If you would like to install your carpet on top of the existing carpet, please contact Haelee Jones (haelee@nationalevent.com)

Restrictions for Booth Installation

Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor. It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.

Demonstrations/Distributions

Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. If audio visual equipment is used, the sound must be subdued to such an extent as to ensure it’s having no nuisance effect on neighbouring exhibitors. The use of microphones is not permitted without prior management approval.

Fire Regulations

All exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management. All displays or exhibited materials must be fireproof to conform to Federal, Provincial/Sate, and City Fire Laws.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Dina Latina, dina@nationalevent.com, 905-477-2677 or 1-800-891-4859, ext. 224.

FIRE REGULATIONS

Animals in the Show

The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind. Permission must be obtained from the facility for any exception. Please contact Haelee Jones (haelee@nationalevent.com) regarding approval and the necessary forms.

Helium Balloons

Helium balloons are prohibited in most venues. There is a large retrieval fee, charged to the exhibitor when balloons are lost. If you are planning on using helium balloons approval must be obtained. Please contact Haelee Jones (haelee@nationalevent.com) regarding approval and the necessary forms.

Mechanical Conveyances

Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show, or those with authorization from Show Management.

Non-Compliance

National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.

SHIPPING & DELIVERIES

Shipping Direct to Show: April 12, 2024

PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only.  Your materials will be left at the dock until you arrive.  To move your items to your booth space, pump trucks and dollies will be available at no charge.  Should you require assistance or the use of a forklift, please contact Haelee Jones haelee@nationalevent.com  as charges may apply.

Please address shipments to:
Company name, Booth number
The National Women’s Show
BMO Centre at Stampede Park
20 Roundup Way S.E.
Calgary, AB
T2G 2W1

The most cost-effective way to ship your items to the show is to arrange delivery during move in hours with our Official Show Carrier;

Cross Connect Customs & Logistics

Pat D’Alessandro
info@crossconnectel.com
Cell: 416-726-7229

TRANSPORTATION AND CUSTOMS FORMS

Pre-Show Shipping

If you choose the official show carrier as your freight carrier, they will warehouse materials for up to 30 days prior to the Show at no charge and deliver them to the show on move-in day.

To request a quote, please complete the below order form and email to:

Cross Connect Customs & Logistics

Pat D’Alessandro
info@crossconnectel.com
Cell: 416-726-7229

TRANSPORTATION AND CUSTOMS FORMS

Shipping enquiries must be finalized 14 days prior to show move in date. Be sure your shipment is labeled clearly.

You may choose to use another carrier however, keep in mind that not all carriers deliver and pick up during our scheduled move in/move out times.

Show Decorator (to order tables, chairs, accessories, etc.)

PRE-SHOW BOOKING DEADLINE: April 1, 2024 

8ft back drape and 3 ft side drape are supplied for your exhibit space.

Show Colours

  • Booth Drapes: Black
  • Aisle Carpet: Plum

Carpet or Flooring is mandatory for all exhibits. Your booth space does not include carpet, tables or chairs. These items and additional booth supplies can be rented from the Show Decorator, GES, or you can bring your own.

To place an order with the Show Decorator, please click the link below.

ONLINE ORDERING LINK 

If this is your first-time ordering from GES, you must create an account before you can place your first order. If you need assistance with our online ordering system, please contact our Exhibitor Services

Centre at 800-636-8235. For all other questions please contact:

GES
Phone: (403) 243-2212
Email: exhibitorserviceswest@ges.com

ONLINE ORDERING LINK

Signage Installation

BOOKING DEADLINE: March 29, 2024 

If you require the hanging of banners from the ceiling and/or rigging of equipment in your booth, please click the link below and login to your account to place your service order online.

ONLINE ORDERING LINK 

When accessing the link, scroll down and click “National Women’s Show”

If this is your first-time ordering from Calgary Stampede Event Services, you must Add a New User Account before you can place your first order. If you need assistance with the online ordering system, please contact:

Calgary Stampede Exhibitor Services
Phone: (403) 261-0377
Email: exhibitorservices@calgarystampede.com

ONLINE ORDERING LINK 

Telephone / Internet / WIFI

BOOKING DEADLINE: March 29, 2024 

Please Note: This venue has paid WIFI only.

If you require Telephone/ Internet/ or WIFI  equipment in your booth, please click the link below and login to your account to place your service order online.

ONLINE ORDERING LINK 

When accessing the link, scroll down and click “National Women’s Show”

If this is your first-time ordering from Calgary Stampede Event Services, you must Add a New User Account before you can place your first order. If you need assistance with the online ordering system, please contact:

Calgary Stampede Exhibitor Services
Phone: (403) 261-0377
Email: exhibitorservices@calgarystampede.com

ONLINE ORDERING LINK

Tent

All exhibitors planning to use any type of tent or structure in their exhibits are to contact Show Management for approval. Please note the Calgary Stampede has strict fire rules regarding any structures.  All displays or exhibited materials must be fireproof to conform to Federal, Provincial, and City Fire Laws. Please review guidelines below;

  1. A structure, enclosure or shelter constructed of fabric or pliable material supported by any manner other than air or the contents it protects and is open without sidewalls or drop on at least three sides.
  2. Tents, canopies and/ or other structures inside a building shall not be constructed with any roof, ceiling or other obstruction larger than (300ft)
  3. Booths that include tents, canopies and/or other structures inside a building having between (9.3m/ 30ft) and (27m/ 88ft) of roof, ceiling and/or other obstruction with a source of ignition shall be provided with a listed single smoke alarm plus a 2A-10BC fire extinguisher within.
  4. Tents and canopies must be approved for indoor use and have permanently attached label indicating conformance to CAN/ULC-S109 “Flame Tests of Flame-Resistant Fabrics and Films)
  5. Minimum of 3m/ 9ft separation is required between each 27m/88ft aggregate of tents, canopies and/or other structures on all sides. An aggregate area exceeding 27m/ 88ft shall no be permitted.

If you are planning to have tent or canopy in your booth please email estelle@nationalevent.com

* Note approval for all tents are subject to the fire marshal onsite.

A walk-through inspection will be conducted at move-in/set up period and any deficiencies notes shall be correct immediately or within the time frame agreed upon. Once the event has opened, daily visits by CFD Fire SCO may be conducted.

National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code, please contact estelle@nationalevent.com

FIRE REGULATIONS

          Vehicles on Show Floor

          All vehicles must abide by the arrival and departure schedules and procedures established by Show Management.  Please contact estelle@nationalevent.com   for approval and to arrange arrival time if you want to display a vehicle.

          Please complete this form and send it to haelee@nationalevent.com By March  14, 2024

          VEHICLE ACCESS FORM

          When motorized vehicles are approved for use, a protective sheet of visqueen, tarpaulin or comparable material may be required to eliminate damages from leaks of gas, oil, etc., at the exhibitor’s expense.

          • The batteries shall be disconnected.
          • Fuel in the fuel tanks shall not exceed one-fourth (1/4) of tank capacity or 5 gallons (19 L), whichever is less. Fuel tanks will be inspected for leaks
          • Fuel tanks shall be closed and sealed.
          • Vehicles or equipment shall not be fueled or de-fueled inside the building.
          • The location of vehicles or equipment shall not obstruct means of egress.
          • Fuel storage. Fuel for vehicles or equipment shall be stored in approved containers in an approved location outside of the structure.
          • Refueling shall be performed outside.
          • Fuel spills shall be cleaned up immediately.
          • When a compressed natural gas (CNG) or liquefied petroleum gas (LP) powered vehicle is parked inside a place of assembly, all the following conditions shall be met:
          1. The quarter-turn shutoff valve or other shutoff valve on the outlet of the CNG or LP-gas container shall be closed and the engine shall be operated until it stops. Valves shall remain closed while the vehicle is in-doors.
          2. The hot lead of the battery shall be disconnected.
          3. Dual-fuel vehicles equipped to operate on gasoline and CNG or LP-gas shall comply with this section and Sections 2414.2 through 2414.5.3 for gasoline-powered vehicles.

          Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.

          Exhibitors must provide a set of keys, the contact name, and phone number of the person responsible to remove the vehicle(s) to Show Management.