November 21 – 23, 2025 | Toronto, Ontario | Metro Toronto Convention Centre | South Building – Halls D & E
Welcome and thank you for choosing to be a participant in The National Women’s Show – Toronto.
Please take a moment to read the Exhibitor Manual which will provide you with all the necessary information for the preparation and installation of your exhibit. Processing your orders at your earliest convenience will allow us and the service contractors to provide you with the best possible rates and service.
The Show Office will be set up at the Metro Toronto Convention Centre on Thursday, November 20, 2025, at 8:00 am, and management will be available to assist you for the duration of the Show.
Table of Contents
- General Information
- Exhibit Booth Inclusions
- Exhibitor Checklist
- Audio Visual Rentals
- Badges
- Booth Accessory Packages
- Booth Cleaning
- Booth Installation & Dismantling Services
- Custom Exhibits, Signage & Printing Needs
- Customs Broker
- Driving Directions
- Electrical
- Food Bank
- Food & Beverage Sampling
- Free Admission Passes & Discount Coupon
- Furniture, Carpet and Display Rental
- Goodie Bags
- Hotel
- Ice
- Insurance
- Internet & Telecommunications
- Liquor Sampling
- Loading Docks
- Move-in Instructions
- Move-out Instructions
- Onsite Treatments & Personal Services
- Parking
- Plumbing
- Preferred Service Providers
- Product Replenishment
- Promotion Packages & Sponsorship Opportunities
- Propane Cylinders & Gas Appliances
- Refrigerated Storage
- Rules & Regulations
- Shipping & Deliveries to the Show
- Signage Installation (Hanging of Banners / Rigging)
- Tips for Success
- Vehicles on Show Floor
GENERAL INFORMATION
Show Location
Metro Toronto Convention Centre (MTCC)
South Building – Hall D & E
222 Bremner Blvd.
Toronto, Ontario M5V 2T6
Phone: (416) 585-8000
Email: info@mtccc.com
Show Dates & Times
Friday, November 21, 2025 | 10:00 am – 7:00 pm
Saturday, November 22, 2025 | 10:00 am – 6:00 pm
Sunday, November 23, 2025 | 10:00 am – 5:00 pm
*SPECIFIC MOVE-IN & MOVE-OUT HOURS*
Information regarding Voyage Control bookings will be sent out closer to the show.
Exhibitor Move-in Times
Thursday, November 20, 2025 | 8:00 am – 7:30 pm
Exhibitor Move-Out Dates & Times
Sunday, November 23, 2025 | 5:00 pm – 10:00 pm
Produced By
National Event Management
Suite #102
260 Town Centre Blvd.
Markham, ON L3R 8H8
Phone: (905) 477-2677 or (800) 891-4859
Exhibitor Coordinator
Estelle Aliwalas
Phone: 905-477-2677 or 800-891-4859 Ext. 287
Email: estelle@nationalevent.com
Exhibit BOOTH Inclusions
Your exhibit application cost includes the following:
- 8 ft back drape
- 3 ft side drapes on each side of booth
- Up to 6 exhibitor badges
- Material handling for one (1) skid only (from loading docks to booth)
Items such as carpet, tables, chairs, and electrical are not included. If you require these in your booth, you may rent from our official show service providers identified in this Exhibitor Manual.
All booth designs and activities must comply with the Rules and Regulations of the Show and Venue.
Exhibitor Checklist
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of “early booking discounts”, please note booking deadlines.
AUDIO VISUAL RENTALS
PRE-SHOW ORDER DEADLINE: November 17, 2025
Audio Visual is not supplied to your booth. If you require audio visual equipment in your booth, please download and send the complete order form to:
Cross Connect Audio Visual
Phone: (416) 676-1124
Email: info@crossconnectcl.com
Orders received after the deadline may be subject to additional charges.
Badges
DEADLINE: November 13, 2025
We have implemented a new automatic badge system to simplify the request process. Exhibitors are provided with up to a maximum of 6 personalized name badges. If you require additional badges, these may be purchased through the badge system.
Badges will be available for pick up at the Show Office during move-in and must be worn at all times to gain admittance to the Show.
Visit the Exhibitor Registration Portal to register your booth staff for the Toronto National Women’s Show. You can visit this portal at any time to manage your company’s staff badges. You will need to enter your Access Code to manage your company’s account. Your Access Code will be emailed to the Main Contact from your company roughly 8 weeks before show date.
If you have not received your access code, please contact exhibitors@nationalevent.com and indicate NATIONAL WOMEN’S SHOW – TORONTO in your email request.
Booth Accessory Packages
ORDER DEADLINE: October 31, 2025
An all-inclusive booth accessory package which includes grey carpet, one black skirted table (6 feet long x 30 inches high), two chairs, and a standard electrical outlet, is available. If you did not order at the time of booking and wish to have this package, please complete the order form below.
BOOTH ACCESSORY PACKAGE ORDER FORM
Important Note: There are no substitutions to this package. All packages regardless of booth size contain one table and two chairs. If required, additional furniture can be ordered through the Show Decorator at their usual rates.
BOOTH CLEANING
PRE-SHOW BOOKING DEADLINE: November 6, 2025
Exhibitors are responsible for maintaining their own booth space. If you require in-booth vacuuming or other cleaning services, please click on the link below to place your order.
For assistance, please contact:
Metro Toronto Convention Centre Exhibitor Services
Phone: (416) 585-8387
Email: exhibitor-services@mtccc.com
Orders received after the deadline may be subject to additional charges.
Booth Installation & Dismantling Services
ORDER DEADLINE: November 12, 2025
Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.
Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.
If you require assistance setting up or dismantling your booth, please click the link below to place your service order online.
Show Code: 524735850
If this is your first time ordering from Stronco, you must register for an account. To register, click on “Create an Account”, then input the unique Show Code and your Booth Number, and then continue adding your information.
If you need assistance with their online ordering system, please contact:
Stronco Exhibitor Services
Phone: 800-665-2621
Email: exhibitorservices@stronco.com
FIRE SAFETY REPLY FORM DEADLINE OF SUBMISSION: October 21, 2025
GUIDELINES FOR EXHIBITORS AND EXHIBITOR APPOINTED CONTRACTORS (EAC’S)
Custom Exhibits, Signage & Printing Needs
Need a Booth or Print Materials for the upcoming National Women’s Show?
As an Exhibitor you get access to 20% off custom fabric walls, roll-up banners and much more for the upcoming National Women’s Show. Detonate + specializes in helping Exhibitors make a bold impact with everything from turnkey trade show booths to branded handouts and backdrops. Check out Detonate’s catalogue here to see what they all about:
Reach out today to ensure your booth is ready on time:
📧 info@detonategroup.com
📞 416-388-6713
🌐 www.detonategroup.com
CUSTOMS BROKER
Cross Connect Customs & Logistics is our designated official customs broker to coordinate customs clearance of goods destined for The National Women’s Show. Please contact them at least one month prior to the event to arrange your customs needs.
If you have any questions, please contact:
Cross Connect Customs & Logistics
Anthony D’Alessandro
Phone: 416-670-6606
Email: info@crossconnectcl.com
Driving Directions
Important: The PARKING GARAGE AND LOADING DOCK ENTRANCES ARE SIDE-BY-SIDE on Bremner Blvd. There are signs indicating each area.
Directions to Metro Toronto Convention Centre:
From the East:
• Take Highway 401 West to the Don Valley Parkway South
• Follow the Don Valley Parkway South to the Gardiner Expressway
• Exit at the Yonge/York exit
• As you exit the ramp continue west along Lakeshore Blvd. to Lower Simcoe St.
• Turn right at Lower Simcoe St. then turn left into the garage / loading dock
From the West:
• Take Highway 401 East to Highway 427 South
• Follow Highway 427 South to the Gardiner Expressway
• Exit at York St.
• Proceed north two lights to Bremner Blvd.
• Turn left on Bremner Blvd.
• Turn left on Lower Simcoe St. then turn right into the garage / loading dock
Electrical
PRE-SHOW ORDER DEADLINE: October 30, 2025
Electrical is not supplied to your booth. If you require an electrical connection, please use the link below (accessible via Google Chrome) to view pricing and place an order online.
If this is your first time ordering from SHOWTECH, you will need to register for a new account with a username and password. Click on “Create Account” found on the top of the online ordering page and follow the prompts to set up your new account. Please note you cannot login to your new account until you have verified your email.
For assistance with the SHOWTECH online ordering system, please call (855) 746-9832 or (905) 283-0550.
Orders received after the deadline may be subject to additional charges.
Food Bank
Arrangements will be made with a local shelter or Food Bank for any food products remaining after the show closes. Any product left in the refrigeration trucks will be donated to the Food Bank. If you have non-refrigerated products to donate there will be an area on the loading dock where it can be left.
Any food left on the dock after 7pm will be donated to the Food Bank.
Food & Beverage Sampling
APPLICATION DEADLINE: October 21, 2025
If you are planning on sampling food or beverage products in your booth, please be guided by the following:
- Selling of food and beverages for onsite consumption is not allowed.
- Food samples are limited to 4oz / 114gr portions and non-alcoholic beverage samples are limited to 3oz / 89ml only.
- Food and beverage samplers are required to have a temporary handwashing station set up in the booth. (Sample Set-up) This can be as simple as a container with a spigot that provides a continuous flow of warm water, liquid soap, paper towels, and a bucket to collect wastewater.
Mandatory Forms:
You must complete the forms below with as much detail as possible for approval. Please send copies of each completed form to estelle@nationalevent.com.
1. Please complete the MTCC Food / Beverage Distribution Sampling Request Form and send it to the Metro Toronto Convention Centre at catering@mtccc.com and to estelle@nationalevent.com.
2. Please complete the online Toronto Public Health Special Event Vendor Form required by Toronto Public Health. The form will be submitted directly to our Public Health Inspector; you do not need to email. There is no fee involved. If required, a Public Health Inspector may contact you to discuss safe food practices specific to your booth at the show.
Please ensure you are complying with the guidelines listed within the application. If you do not complete this form, and do not comply with the guidelines, you could be closed down when the inspectors come to the show. If you have any questions, please call Toronto Public Health at 416-338-7600
3. Please complete the Fire Safety Reply Form. Exhibitors will need to get approval for all equipment in use at the show. Please email completed form to FireSafetyReply@mtccc.com and estelle@nationalevent.com.
If you do not get approval, you can risk being shut down before the show opens when the fire marshal conducts their inspection.
There will be washing/prep stations with soap and paper towels in the World of Taste, for the use of all food exhibitors to wash utensils etc. These cannot be used for handwashing.
Portable Handwashing Stations are available for rent. Limited units available. Order Deadline: November 6, 2025
HANDWASHING STATION ORDER FORM
Toronto Public Health Additional Resources:
8 Simple Steps to a Pass
Commencement of Operations
Food Safety at Special Events
How to Properly Wash Your Hands
Mixing Bleach Sanitizing Solution
Notice of Intention to Commence Operation
Sample Temporary Handwashing Station Set-Up
Special Event Checklist for Exhibitors
Temperature Control of Food
FREE ADMISSION PASSES & DISCOUNT COUPON
Free Admission Passes
Prior to the show, 10 free admission passes will be mailed to the shipping address provided on your contract. These passes may be used to invite your clients or special guests to the show. Physical passes are not to be handed out on site unless you are leaving them at the Will Call Desk for pick-up. Please email Estelle (estelle@nationalevent.com) if you would like to provide an alternate mailing address for the tickets.
We will also be e-mailing you a unique promo code that is valid for 10 digital passes to share with people you would like to invite as special guests.
Digital Discount Coupons
We will email you an electronic discount coupon so that your database of clients, friends and followers can purchase tickets at a discounted rate. Coupons are valuable pre-show marketing tools that give you added exposure and raise awareness to increase traffic to your booth. There is no limit to the amount of times that you may share the coupons with your database and social media network.
Furniture, Carpet and Display Rental
ORDER DEADLINE: November 12, 2025
Your exhibit space will be supplied with 8ft back drape and 3ft side drapes only. Your booth does not include carpet, tables or chairs. If you require tables, chairs or additional booth supplies, these items can be rented from Stronco Show Services, or you can bring your own.
Show Colours:
- Booth Drapes: Black
- Aisle Carpet: Purple
To place an order with the Show Decorator, please click the link below.
Show Code: 524735850
If this is your first time ordering from Stronco, you must register for an account. To register, click on “Create an Account”, then input the unique Show Code and your Booth Number, and then continue adding your information.
If you need assistance with their online ordering system, please contact:
Stronco Exhibitor Services
Phone: 800-665-2621
Email: exhibitorservices@stronco.com
FIRE SAFETY REPLY FORM DEADLINE OF SUBMISSION: October 21, 2025
GUIDELINES FOR EXHIBITORS AND EXHIBITOR APPOINTED CONTRACTORS (EAC’S)
Goodie Bags
GOODIE BAG SAMPLES DELIVERY PERIOD: September 29 – October 23, 2025
If you have already arranged to participate in the Goodie Bag Sampling Program, and would like more details or require the shipping contact information, please email Estelle Aliwalas (estelle@nationalevent.com).
Please make sure that you put TORONTO NATIONAL WOMEN’S SHOW on your shipment.
Your products MUST be shipped to the warehouse beginning on September 29th to no later than October 23rd, 2025.
Products arriving after the due date will be inserted only in the remaining bags that are yet to be filled. Additional shipping charges may be applied if samples arrive after the deadline.
If you haven’t signed up for this program and are interested in participating, please contact melissa@nationalevent.com.
Hotel
BOOKING DEADLINE: October 20, 2025
Rooms and discounted rates will only be held until the specified date. Rooms will then be subject to availability at prevailing rates.
We have obtained a group rate of $309.00 + taxes for the Classic One King Bed at the InterContinental Hotel.
InterContinental Toronto Centre
225 Front Street West
Toronto, ON M5V 2X3
Insurance
Insurance for booth/show
Exhibitors must have their own liability insurance covering a minimum of $1 million in damages. Please list National Event Management as “additional insured”.
Transportation Insurance
Show Management/National Event Management is NOT responsible for damages caused during the transportation of your products. We strongly recommend purchasing transportation insurance when booking your shipments.
Liability
Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.
Insurance Supplier
If you do not already have insurance for the show, you may contact:
Exhibitor Insurance
Phone: 905-695-2971
Toll Free: 1-866-836-9066
Email: info@exhibitorinsurance.com
Exhibitor Insurance Brokers.com is offering a special price for the show at $175 + taxes. Please click on the link here to access their form:
If you prefer, you may also fill out the form below and send to info@exhibitorinsurance.com.
Internet & Telecommunications
PRE-SHOW ORDER DEADLINE: November 6, 2025
Important: This venue has temporary & limited free Wi-Fi.
If you require a telephone or internet line, or access to Wi-Fi in your booth, please complete the online order form below.
For assistance, please contact:
Metro Toronto Convention Centre Exhibitor Services
Phone: (416) 585-8387
Email: exhibitor-services@mtccc.com
Orders received after the deadline may be subject to additional charges.
Liquor Sampling
APPLICATION DEADLINE: October 21, 2025
Important: Closed bottles and cans sales are not allowed by the venue.
If you will be sampling alcoholic items, please contact Haelee Jones (haelee@nationalevent.com).
Rules & Regulations:
- Any beverage and/or alcohol vessels for service on the show floor must be disposables (no glass permitted).
- No alcohol is to be consumed by any vendors/exhibitors while serving the public at any time during the event.
- All vendors who are pouring or serving alcohol must be 19+ Smart Serve certified and carry proof of certification. The MTCC reserves the right to cease service of an exhibitor until a valid certificate is produced.
EXHIBITORS SAMPLING ANY FOOD OR BEVERAGES WILL REQUIRE TEMPORARY HANDWASHING STATIONS (Sample set-up)
Loading Docks
BOOKING INSTRUCTIONS AND INFORMATION REGARDING VOYAGE CONTROL MOVE-IN/MOVE-OUT WILL BE SENT CLOSER TO THE SHOW.
Important: The PARKING GARAGE AND LOADING DOCK ENTRANCES ARE SIDE-BY-SIDE on Bremner Blvd. There are signs indicating each area.
The Metro Toronto Convention Centre (MTCC) has a loading dock management system for booking a move in and move out time powered by Voyage Control. This complimentary service helps you to reserve a time slot for moving your materials directly in/out of the MTCC loading dock.
Dollies and pump trucks will be available for your use. If you require a forklift to move material from the dock to your booth, a forklift will be available to you. However, if you have excessive forklift requirements please reach out to Estelle Aliwalas (estelle@nationalevent.com) to discuss your needs as charges may apply.
South Loading Dock Address: 222 Bremner Blvd., Toronto, Ontario M5V 3L9
DIRECTIONS TO LOADING DOCK
VOYAGE CONTROL INFORMATION
EMERGENCY PROCEDURES
Move-in Instructions
Move-in Times | Thursday, November 20, 2025 | 8:00 am – 7:30 pm
All booths must be fully set up by 7:30 PM on Thursday. No set-up will be allowed during show hours.
Pre-Scheduled Move-In Hours
To manage traffic and minimize wait times, exhibitors must book a time slot using Voyage Control to access the venue loading docks. Information regarding Voyage Control bookings will be sent out closer to the show.
Notes
- All exhibitors must check in with our show office to register before setting up. Please come to the Show Office to pick up your badge and staff will direct you to your booth.
- The aisle carpet will be in place Friday morning. Dollies and carts will not be permitted on the carpet. Only hand-carried items may be brought in on Friday.
- Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.
If you are able to hand-carry your materials to your booth, we encourage you to do so. Simply park in the South parking garage and use the service elevators to access the show floor. This option will help you avoid line-ups and save time. If you are hand-carrying your items from the parking garage, you do not need to book a time slot through Voyage Control.
Service Elevators
There are two service elevators located on Bremner Boulevard. These elevators will accommodate standard flatbed dollies only. Elevators are accessible from Bremner Boulevard or the MTCC South Building parking garage and lead right into Hall E.
Elevator specs:
• Dimensions: 4’ 6” W x 8’ 4” L x 7’ H
• Load Capacity: 5000 lbs
• Elevators access: Bremner Blvd, South garage, 600L, 700L and 800L
Door specs:
• Bremner Blvd. Entrance (Double Glass Doors): 5’10” W x 7’8” H
• Parking Door: 5’10” W x 6’10”H
• 800 Level – Hall E: 3’10” W x 7’2”H
Move-out Instructions
Move-out Times | Sunday, November 23, 2025 | 5:00pm – 10:00 pm
All material must be removed by 10:00 pm on Sunday. Items left on the show floor after move-out time will be forced off the floor. Show Management reserves the right to reroute shipments that are not picked up or refused by carriers. Should this occur, you will be responsible for any charges incurred.
Pre-Scheduled Move-Out Hours
To manage traffic and minimize wait times, exhibitors must book a time slot using Voyage Control to access the venue loading docks. Information regarding Voyage Control bookings will be sent out closer to the show.
Please note that move-out will begin once the show has closed, the aisles are cleared, and the aisle carpets removed. If you can hand carry your exhibit/exhibit materials out to your car, we encourage you to do so.
Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited. A fee will be charged if you move out early, as there are attendees still in the hall who have paid to attend the show.
Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.
Onsite Treatments & Personal Services
APPLICATION DEADLINE: October 21, 2025
Toronto Public Health is mandating having a hand washing station in each booth performing services. Liquid soap dispensers and single use towels, 70-90% alcohol-based hand rub will also be needed at each booth.
If you are offering a personal service at the show, you must submit the PERSONAL SERVICE SETTING (PSS) VENDOR SURVEY.
On the survey, please indicate the exact name of the event: National Women’s Show Toronto
If you have inquiries about the requirements, please contact 416-338-BODY (2639) or email at bodysafe@toronto.ca.
Some personal services and treatments include:
- Aesthetics (Facials or Waxing)
- Microneedling
- Barbering / Hairdressing
- Body Modification
- Body Piercing (with needles)
- Piercing with Devices
- Electrolysis
- Injectable Personal Service (such as Botox, Derma fillers)
- Micropigmentation/ Microblading
- Nails: Manicures & Pedicures
- Tattooing
If you will be doing any invasive services, such as injectables, botox, lip fillers, IV infusions, acupuncture, and similar services in your booth at the Toronto National Women’s Show, you must complete the Letter Template and provide the name, phone number and email address of the Regulated Health Professional (RHP) working your booth. Please sign and return by October 21, 2025.
It is the responsibility of the RHP to follow with their colleges and ensure they are delegated and practice as per their college’s requirements (i.e. CPSO, CNO, etc.). The RHP is also responsible for human health and safety, and must keep accurate records of tools used, exposer and have every client sign a waiver. Please contact Estelle Aliwalas (estelle@nationalevent.com) for more information.
Portable Handwashing Stations are available for rent. Limited units available. Order Deadline: November 6, 2025
HANDWASHING STATION ORDER FORM
BodySafe Toronto Resources:
• About bodysafe – City of Toronto
• Accidental Exposure Form
• Aesthetic Services – Infection Prevention and Control – City of Toronto
• Black Henna Temporary Tattoos – City of Toronto
• Bodysafe General Requirements
• Cleaning and Disinfecting Instruments in PSS
• Client Record Form
• Disinfection of Instruments & Equipment
• Needle Cartridges Guidelines
• Purchased Sterile Items Record
Parking
PRE-SHOW ORDER DEADLINE: November 6, 2025
Important: The PARKING GARAGE AND LOADING DOCK ENTRANCES ARE SIDE-BY-SIDE on Bremner Blvd. There are signs indicating each area.
Exhibitor parking passes are available for each event in the venue’s easy-access, security-patrolled indoor parking garages. Discounted parking rates are available for orders placed 14 days prior to the first contracted day. Exhibitors may order parking passes using the link below.
Parking locations are indoors and give direct access to the Convention Centre. Car entries for the North and South garages are off Lower Simcoe Street.
North Parking Garage Height clearance: 1.9m (6’3”)
South Parking Garage Height clearance: 2.0m (6’6”)
If you need directions, you may contact the 24-hour Information Desk via phone number (416) 585-8000 or visit mtccc.com/locations/getting-here.
Plumbing
PRE-SHOW ORDER DEADLINE: October 30, 2025
If you require plumbing in your booth, please use the link below (accessible via Google Chrome) to view pricing and place an order online.
If this is your first time ordering from SHOWTECH, you will need to register for a new account with a username and password. Click on “Create Account” found on the top of the online ordering page and follow the prompts to set up your new account. Please note you cannot login to your new account until you have verified your email.
For assistance with the SHOWTECH online ordering system, please call (855) 746-9832 or (905) 283-0550.
Orders received after the deadline may be subject to additional charges.
Preferred Service Providers
Important Notice: Unaffiliated Solicitors
As you prepare for the show, please be cautious of individuals or companies who may contact you claiming to be affiliated with our event. We strongly recommend working only with our Preferred Service Providers to ensure a safe and professional experience.
The event industry continues to face challenges with unauthorized solicitations, including scams related to hotels, marketing services, and online directories. To protect yourself and your company, please only contact the Preferred Service Providers listed in this Exhibitor Manual.
If you are ever uncertain about the legitimacy of a vendor or communication, do not hesitate to reach out to us directly for verification.
Product Replenishment
The loading dock will be open daily from 8:00 am to noon for product replenishment. Please note that vehicles cannot be left on the loading dock.
Promotion Packages & Sponsorship Opportunities
There are several ways to increase your brand awareness at our shows. Promotional opportunities and sponsorship recognition including show magazine space, on-site signage, and online presence are available. Speak to your sales rep for more information.
Propane Cylinders & Gas Appliances
APPLICATION DEADLINE: October 21, 2025
If you require the indoor use of a propane cylinder or a gas appliance, you must receive written permission from the Metro Toronto Convention Centre 30 days prior to the show.
You must complete the Propane & Gas Authorization Form and Fire Safety Reply Form, and send to FireSafetyReply@mtccc.com and estelle@nationalevent.com.
- Appliances must be approved for indoor use (CSA / UL / ULC) and shall be used for demonstration purposes only
- Propane cylinder must not exceed 1 lb (16 oz);
- Propane tanks not in use must be stored off-site of the premises;
- A person knowledgeable in the safe operation of the appliance must remain in attendance whenever the appliance is operating;
- Regular or continuous monitoring (logged every hour) that carbon monoxide in the vicinity of the appliance does not exceed 10 ppm. If carbon monoxide exceeds 10ppm, the appliance should be shut down;
- Means shall be provided to protect the public from contact with hot surface or open flames;
- Proper signage to caution public of hot surface required;
- A 5 lbs ABC fire extinguisher must be provided;
- Main shut off valve to be accessible. Valve to be turned off during non-show hours;
- Permission must be obtained from the Show Manager;
- There must be a 20 ft. separation between each propane cylinder (Natural Gas appliances to follow manufacturer guidelines);
- Shall not be used within 50 feet of an exit or exit stairwell. Cylinder to be secured in such a way to prevent tripping, falling and tampering;
- Five million dollars ($5,000,000) liability insurance for bodily injury and/or property damage in any one occurrence, shall include a cross-liability clause and shall name Metropolitan Toronto Convention Centre Corporation as additional insured.
If you have any questions, please contact:
Phone: (416) 585-8449
Email: FireSafetyReply@mtccc.com
Refrigerated Storage
ORDER DEADLINE: October 31, 2025
A limited amount of cold storage space is available to store refrigerated or frozen products. Please complete the form below to order space for cold storage.
Rules & Regulations
Diagram 1: Sample of the drape provided for your booth
Diagram 2: Sample of display allowance
Upright banners & products must be within 4 ft. from the back drape, and a maximum of 8 ft. high. The front 6 ft. of the booth must be clear above 4 ft.
Booth Display & Restrictions
- Diagram#1 shows the drapes that are provided as a part of your booth cost.
- Diagram#2 shows the allowed clearance for displays, banners and products within your booth.
- No exhibit may exceed a maximum height of 8 ft.
- Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
- The remainder of the 6 ft. depth from the front of the booth must not exceed a 4 ft. height.
- Any exceptions to this must have pre-approval from Estelle Aliwalas (estelle@nationalevent.com).
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
Tents & Canopies
If you would like to use a tent or canopy in your booth, please email Estelle Aliwalas (estelle@nationalevent.com) three weeks prior to the show with the following information for approval by the Fire Marshal.
1. Certificate of Flame Resistance
2. Size of Tent
Please note that if the tent is over 100 sq. ft, exhibitors will need to install a smoke detector inside the tent and must have a fire extinguisher on hand.
Signage
No signage or material may be extended above the 8 ft. height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.
Carpet or Flooring
Carpet or flooring is mandatory for all exhibits. You may use the Show Decorator listed in the Furniture, Carpet & Display section of the Exhibitor Manual or you are welcome to bring in your own at your own cost. If you bring your own carpet or flooring, you must adhere to the Tape Restrictions below.
Tape (Floor, Wall, and Carpet Damage)
It is important that you use the proper carpet tape in your booth. If you do not use the correct tape, there will be a charge for tape removal.
Here are the models of two-faced tapes that are authorized by the facility.
- Polyken 105c LPDE
- Scapa 274004
- DC W002A
If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.
If you would like to install your carpet on top of the existing carpet, please contact Estelle Aliwalas (estelle@nationalevent.com).
Restrictions for Booth Installation
Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor. It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.
Demonstrations/Distributions
Displays, demonstrations or distribution of advertising materials are not permitted outside the confines of your booth. If audio visual equipment is used, the sound must be subdued to such an extent as to ensure it’s having no nuisance effect on neighbouring exhibitors. The use of microphones is not permitted without prior management approval.
Fire Regulations
All exhibitors must ensure that all displays or exhibited materials must be fireproof to conform to Federal, Provincial/State, and City Fire Laws.
All exhibitors are required to complete the Fire Safety Reply Form to FireSafetyReply@mtccc.com and estelle@nationalevent.com.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not conform to the code. If you have a question or need information regarding the Fire Code please contact Estelle Aliwalas (estelle@nationalevent.com).
FIRE REGULATIONS
EMERGENCY PROCEDURES
Animals in the Show
The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind or service animals only. Permission must be obtained from the facility for any exception.
Please contact Estelle Aliwalas (estelle@nationalevent.com) regarding the necessary forms.
ANIMAL AUTHORIZATION REQUEST FORM
Helium Balloons
Helium balloons are prohibited in most venues. There is a large retrieval fee charged to the exhibitor when balloons are lost. Please contact Estelle Aliwalas (estelle@nationalevent.com) if you wish to use helium balloons in your display.
Mechanical Conveyances
Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show or those with authorization from Show Management.
Non-Compliance
National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.
Shipping & Deliveries to the Show
SHIPPING DIRECT TO SHOW: November 20, 2025
PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available at no charge. Should you require assistance or the use of a forklift, please contact Estelle Aliwalas (estelle@nationalevent.com) as charges may apply.
For Delivery Direct to Show Site, please address shipments to:
Exhibitor Name, Booth #
c/o The National Womens Show
Metro Toronto Convention Centre
222 Bremner Blvd
Toronto Ontario,
M5V 2W6
The most cost-effective way to ship your items to the show is to arrange delivery during move in hours with our Official Show Carrier:
Cross Connect Customs & Logistics
Anthony D’Alessandro
Phone: 416-670-6606
Email: info@crossconnectcl.com
TRANSPORTATION AND CUSTOMS FORMS
Advanced Warehousing and Pre-Show Shipping
If you choose the official show carrier as your freight carrier, they will warehouse materials for up to 30 days prior to the show and deliver them to the show site on move-in day.
To request a quote, please complete the below order form and email to:
Cross Connect Customs & Logistics
Anthony D’Alessandro
Phone: 416-670-6606
Email: info@crossconnectcl.com
TRANSPORTATION AND CUSTOMS FORMS
Shipping enquiries must be finalized 14 days prior to show move in date. Be sure your shipment is labeled clearly.
You may choose to use another carrier however, keep in mind that not all carriers deliver and pick up during our scheduled move in/move out times.
Signage Installation (Hanging of Banners / Rigging)
PRE-SHOW ORDER DEADLINE: October 30, 2025
Important: Please note that your banner and booth structure should be limited to the space directly above your booth. Any other configurations would need to be approved by Show Management prior to the show.
If you require the hanging of banners from the ceiling and/or rigging of equipment in your booth, please use the link below (accessible via Google Chrome) to view pricing and place an order online.
If this is your first time ordering from SHOWTECH, you will need to register for a new account with a username and password. Click on “Create Account” found on the top of the online ordering page and follow the prompts to set up your new account. Please note you cannot login to your new account until you have verified your email.
For assistance with the SHOWTECH online ordering system, please call (855) 746-9832 or (905) 283-0550.
Orders received after the deadline may be subject to additional charges.
Tips for Success
Learn more on how to make the most out of your trade show participation.
Vehicles on Show Floor
If you are displaying a motorized vehicle in your booth, please send vehicle license plate, make/model and dimensions (height, width, length and weight) to Estelle Aliwalas (estelle@nationalevent.com) for display vehicle approval and to arrange arrival time. All vehicles, including electric and hydrogen fuel-cell vehicle (HFCV), must abide by the arrival and departure schedules and procedures established by Show Management and the Centre.
When motorized vehicles are approved for use on carpeted areas, a protective sheet of Visqueen, tarpaulin or a comparable material must be used to eliminate damage from leaks of gas, oil, etc. All vehicles displayed in the Centre must use drip pans and have pads under all tires. Any vehicle that drips oil or other staining solutions may not be operated within the Centre without a drip pan or dry absorption powder. Responsible parties will be charged cleaning or replacement costs for staining solutions that are not removed.
All vehicles being displayed in the Centre must have drip pans underneath them and
pads under all tires. Fuel tanks containing fuel, or which have ever contained fuel shall
be maintained less than ¼ full. Caps for fuel tanks fill pipes shall be of the locking type
and be maintained locked to prevent viewer inspection. If they cannot be locked, they
shall be taped shut.
The electrical system shall be de-energized by either:
a) Removing the battery or
b) Disconnecting both battery cables and covering them with electrical tape or other similar insulating material.
Electric vehicles on display should have their batteries isolated if permitted by the
manufacturer.
Tanks containing propane shall be maintained less than ¼ full. Vehicles may be driven
in and positioned. Engine should remain running, with valve shut off. Allow engine to run until all of the fuel line is used up. Turn ignition off.
HFCV tank’s shall be empty of hydrogen fuel. No refueling of HFCV will be permitted on
site at the MTCC.
Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.
Exhibitors must provide a set of keys, contact name, and phone number of the person responsible to remove the vehicle(s) to Show Management.
VEHICLES – MOTORIZED, ELECTRIC AND HYDROGEN FUEL-CELL VEHICLE (HFCV) GUIDELINES