October 18 & 19, 2025 | Ottawa, Ontario | EY Centre | Hall 2 & 3
Welcome and thank you for choosing to be a participant in The National Women’s Show – Ottawa.
Please take a moment to read the Exhibitor Manual which will provide you with all the necessary information for the preparation and installation of your exhibit. Processing your orders at your earliest convenience will allow us and the service contractors to provide you with the best possible rates and service.
The Show Office will be set up at the EY Centre on Friday, October 17, 2025, at 9:00 am, and management will be available to assist you for the duration of the Show.
Table of Contents
- General Information (Location, Dates, & Times)
- Exhibit Booth Inclusions
- Exhibitor Checklist
- Audio Visual Rentals
- Badges
- Booth Accessory Packages
- Booth Cleaning
- Booth Installation & Dismantling Services
- Cell Phone Service / POS Devices
- Custom Exhibits, Signage & Printing Needs
- Customs Broker
- Electrical
- Food Bank
- Food & Beverage Sampling
- Free Admission Passes & Discount Coupon
- Furniture, Carpet & Display Rental
- Goodie Bags
- Hotel
- Ice
- Insurance
- Internet & Telecommunications
- Liquor Sampling
- Loading Docks
- Move-in Instructions
- Move-out Instructions
- Onsite Treatments & Personal Services
- Parking
- Preferred Service Providers
- Product Replenishment
- Promotion Packages & Sponsorship Opportunities
- Refrigerated Storage
- Rules & Regulations
- Shipping & Deliveries to the Show
- Signage Installation (Hanging of Banners / Rigging)
- Tips for Success
- Vehicles on Show Floor
GENERAL INFORMATION
Show Dates & Times
Saturday, October 18, 2025 | 10:00 am – 6:00 pm
Sunday, October 19, 2025 | 10:00 am – 5:00 pm
Exhibitor Move-in Dates & Times
Friday, October 17, 2025 | 9:00 am – 7:00 pm
Exhibitor Move-Out Dates & Times
Sunday, October 19, 2025 | 5:00 pm – 10:00 pm
Produced By
National Event Management
Suite #102
260 Town Centre Blvd.
Markham, ON L3R 8H8
Phone: (905) 477-2677 or (800) 891-4859
Exhibitor Coordinator
Estelle Aliwalas
Phone: 905 477-2677 or (800) 891-4859 Ext 287
Email: estelle@nationalevent.com
Exhibit BOOTH Inclusions
Your exhibit application cost includes the following:
- 8 ft back drape
- 3 ft side drapes on each side of booth
- Up to 6 exhibitor badges
- Material handling for one (1) skid only (from loading docks to booth)
Items such as carpet, tables, chairs, and electrical are not included. If you require these in your booth, you may rent from our official show service providers identified in this Exhibitor Manual.
All booth designs and activities must comply with the Rules and Regulations of the Show and Venue.
Exhibitor Checklist
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of “early booking discounts”, please note booking deadlines.
AUDIO VISUAL RENTALS
PRE-SHOW ORDER DEADLINE: September 17, 2025
Audio Visual (AV) is not supplied to your booth. If you require any AV equipment, please download and save the order form to your computer, complete it with the necessary details, and submit the finalized form to stefan.k@av-canada.com to place your order. For any questions or additional assistance, please contact AV-Canada zaid.s@av-canada.com directly.
Orders received after the deadline may be subject to additional charges.
Badges
DEADLINE: October 10, 2025
We have implemented a new automatic badge system to simplify the request process. Exhibitors are provided with up to a maximum of 6 personalized name badges. If you require additional badges, these may be purchased through the badge system.
Badges will be available for pick up at the Show Office during move-in and must be worn at all times to gain admittance to the Show.
Visit the Exhibitor Registration Portal to register your booth staff for the Ottawa National Women’s Show. You can visit this portal at any time to manage your company’s staff badges. You will need to enter your Access Code to manage your company’s account. Your Access Code will be emailed to the Main Contact from your company roughly 8 weeks before show date.
If you have not received your access code, please contact exhibitors@nationalevent.com and indicate NATIONAL WOMEN’S SHOW – OTTAWA in your email request.
Booth Accessory Packages
ORDER DEADLINE: September 30, 2025
An all-inclusive booth accessory package which includes grey carpet, one black skirted table (6 feet long x 30 inches high), two chairs, and a standard electrical outlet, is available. If you did not order at the time of booking and wish to have this package, please complete the order form below.
BOOTH ACCESSORY PACKAGE ORDER FORM
Important Note: There are no substitutions to this package. All packages regardless of booth size contain one table and two chairs. If required, additional furniture can be ordered through the Show Decorator at their usual rates.
BOOTH CLEANING
PRE-SHOW ORDER DEADLINE: September 26, 2025
Exhibitors are responsible for maintaining their own booth space. If you require in-booth vacuuming or other cleaning services, please click on the link below to place your order.
If you have not yet used the EY Centre Online Portal, you must first Register for an Account.
For assistance, please contact:
EY Centre
Phone: 613-822-8800 ext. 208
Email: eventservices@eycentre.ca
Orders received after the deadline may be subject to additional charges.
Booth Installation & Dismantling Services
ORDER DEADLINE: October 8, 2025
Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.
Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.
If you require assistance setting up or dismantling your booth, please click the link below to place your service order online.
Show Code: 524755852
If this is your first time ordering from Stronco, you must register for an account. To register, click on “Create an Account”, then input the unique Show Code and your Booth Number, and then continue adding your information.
If you need assistance with their online ordering system, please contact:
Stronco Exhibitor Services
Phone: 800-665-2621
Email: exhibitorservices@stronco.com
Cell Phone Service / POS Devices
Please be advised that you should not rely on wireless service from your cell phone provider for payment processing or data access. Exhibitors that use Rogers, and their subsidiary providers, may have inconsistent cell service at the EY Centre. This would be most evident when the building has a high number of visitors. It is recommended that an alternative for these services is arranged for POS devices.
You may order internet or WIFI service in your booth from the EY Centre. Please click the link below to place your service order online. Deadline to place orders is on September 26, 2025.
If you have not yet used the EY Centre Online Portal, you must first Register for an Account.
For assistance, please contact:
EY Centre
Phone: 613-822-8800 ext. 208
Email: eventservices@eycentre.ca
Orders received after the deadline may be subject to additional charges.
Custom Exhibits, Signage & Printing Needs
Need a Booth or Print Materials for the upcoming National Women’s Show?
As an Exhibitor you get access to 20% off custom fabric walls, roll-up banners and much more for the upcoming National Women’s Show. Detonate + specializes in helping Exhibitors make a bold impact with everything from turnkey trade show booths to branded handouts and backdrops. Check out Detonate’s catalogue here to see what they all about:
Reach out today to ensure your booth is ready on time:
📧 info@detonategroup.com
📞 416-388-6713
🌐 www.detonategroup.com
CUSTOMS BROKER
Cross Connect Customs & Logistics is our designated official customs broker to coordinate customs clearance of goods destined for The National Women’s Show. Please contact them at least one month prior to the event to arrange your customs needs.
If you have any questions, please contact:
Cross Connect Customs & Logistics
Anthony D’Alessandro
Phone: 416-670-6606
Email: info@crossconnectcl.com
Electrical
PRE-SHOW ORDER DEADLINE: September 26, 2025
Electrical is not supplied to your booth. If you require an electrical connection, please use the link below to view pricing and place an order online.
If you have not yet used the EY Centre Online Portal, you must first Register for an Account.
For assistance, please contact:
EY Centre
Phone: 613-822-8800 ext. 208
Email: eventservices@eycentre.ca
Orders received after the deadline may be subject to additional charges.
Notes:
- Personal battery packs are NOT allowed as a source of power in the building.
- If an uninterrupted power supply is required for the full duration of the show, please order 24 hour power. Electricity is turned on 30 minutes prior to show opening and turned off 30 minutes after show closes on show days. Power will be turned off immediately after final show closing. If you require power outside actual show hours, special arrangements should be made in advance. Additional charges may apply.
Food Bank
Arrangements will be made with a local shelter or Food Bank for any food products remaining after the show closes. Any product left in the refrigeration trucks will be donated to the Food Bank. If you have non-refrigerated products to donate there will be an area on the loading dock where it can be left.
Any food left on the dock after 7pm will be donated to the Food Bank.
Food & Beverage Sampling
APPLICATION DEADLINE: September 17, 2025
If you are planning on sampling food or beverage products in your booth, please be guided by the following:
- Selling food and beverages for onsite consumption is not allowed. Only take-home sales and sampling are permitted.
- Each exhibitor is required to have at least one food handler or supervisor onsite who has completed food handler training for all show hours.
- Handwashing station (see sample image) is required for all open samples provided.
- Food samples are limited to a 2 oz. portion and beverage products to 4 oz.
- Home prepared foods are not allowed.
- Food preparation at the event site is limited to re-heating, hot/cold holding, final assembly, and serving the product unless discussed with Ottawa Public Health prior to the event.
- All food and equipment must be approved by Public Health
Mandatory Forms:
You must complete the forms below with as much detail as possible for approval. Please send copies of each completed form to estelle@nationalevent.com
- Please complete the Venue Food Sampling Form and send it to catering@eycentre.ca and to estelle@nationalevent.com.
- Please complete the online Application Form for Food Service at a Special Event required by Ottawa Public Health. Once the completed application form has been received it will be reviewed by a Public Health Inspector. If required, a Public Health Inspector may contact you to discuss safe food practices specific to your booth at the show.
Please ensure you comply with the guidelines enumerated above and complete the required forms. If you do not comply and submit the forms, your booth could be closed down when inspector(s) come to the show.
If you have any questions, please email specialeventshealth@ottawa.ca to speak with Ottawa Public Health.
Resources:
Certified Food Handler Training
Requirements for Food Vendors at Special Events
Special Event Information Package
Portable Handwashing Stations are available for rent. Limited units available. Order Deadline: September 30, 2025
FREE ADMISSION PASSES & DISCOUNT COUPON
Free Admission Passes
Prior to the show, 10 free admission passes will be mailed to the shipping address provided on your contract. These passes may be used to invite your clients or special guests to the show. Physical passes are not to be handed out on site unless you are leaving them at the Will Call Desk for pick-up. Please email Estelle (estelle@nationalevent.com) if you would like to provide an alternate mailing address for the tickets.
We will also be e-mailing you a unique promo code that is valid for 10 digital passes to share with people you would like to invite as special guests.
Digital Discount Coupons
We will email you an electronic discount coupon so that your database of clients, friends and followers can purchase tickets at a discounted rate. Coupons are valuable pre-show marketing tools that give you added exposure and raise awareness to increase traffic to your booth. There is no limit to the amount of times that you may share the coupons with your database and social media network.
Furniture, Carpet and Display Rental
ORDER DEADLINE: October 8, 2025
Your exhibit space will be supplied with 8ft back drape and 3ft side drapes only. Your booth does not include carpet, tables or chairs. If you require tables, chairs or additional booth supplies, these items can be rented from Stronco Show Services, or you can bring your own.
Show Colours
- Booth Drapes: Black
- Aisle Carpet: Plum
Carpet or Flooring is mandatory for all exhibits.
To place an order with the Show Decorator, please click the link below.
Show Code: 524755852
If this is your first time ordering from Stronco, you must register for an account. To register, click on “Create an Account”, then input the unique Show Code and your Booth Number, and then continue adding your information.
If you need assistance with their online ordering system, please contact:
Stronco Exhibitor Services
Phone: 800-665-2621
Email: exhibitorservices@stronco.com
Goodie Bags
GOODIE BAG SAMPLES DELIVERY PERIOD: September 8 – 25, 2025
If you have already arranged to participate in the Goodie Bag Sampling Program, and would like more details or require the shipping contact information, please email Estelle Aliwalas (estelle@nationalevent.com).
Please make sure that you put OTTAWA NATIONAL WOMEN’S SHOW on your shipment.
Your products MUST be shipped to the warehouse beginning on September 8th to no later than September 25th, 2025.
Products arriving after the due date will be inserted only in the remaining bags that are yet to be filled. Additional shipping charges may be applied if samples arrive after the deadline.
If you haven’t signed up for this program and are interested in participating, please contact melissa@nationalevent.com.
Hotel
BOOKING DEADLINE: September 29, 2025
Rooms and discounted rates will only be held until the specified date. Rooms will then be subject to availability at prevailing rates.
We have obtained a group rate of $199.00 + taxes for a single bed and $209.00 + taxes for a double bed.
Homewood Suites by Hilton Ottawa Airport
3605 Paul Anka Drive
Ottawa, ON K1V 2S6
To book at the Homewood Suites Ottawa Airport, here are your booking options:
Option 1 – Call the hotel directly (613-422-3678) and provide dates and block code NEO and the front desk staff will take care of the rest;
Option 2 – Go to homewoodsuites.com
HOTEL BOOKING LINK
a) Enter city and dates
b) Click on “add special rate codes”
c) Enter NEO in the “group code” section.
Ice
ORDER DEADLINE: October 9, 2025
If you require bags of ice, please place your order using the link below.
Ice pick up will be available at the Show Office onsite. Exhibitors are responsible for bringing their own coolers or jugs to keep the ice cool during the show.
Insurance
Insurance for booth/show
Exhibitors must have their own liability insurance covering a minimum of $1 million in damages. Please list National Event Management as “additional insured”.
Transportation Insurance
Show Management/National Event Management is NOT responsible for damages caused during the transportation of your products. We strongly recommend purchasing transportation insurance when booking your shipments.
Liability
Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.
Insurance Supplier
If you do not already have insurance for the show, you may contact:
Exhibitor Insurance
Phone: 905-695-2971
Toll Free: 1-866-836-9066
Email: info@exhibitorinsurance.com
Exhibitor Insurance Brokers.com is offering a special price for the show at $175 + taxes. Please click on the link here to access their form:
If you prefer, you may also fill out the form below and send to info@exhibitorinsurance.com.
Internet & Telecommunications
PRE-SHOW ORDER DEADLINE: September 26, 2025
Important: This venue has inconsistent cellphone service.
If you require a telephone or internet line, or access to Wi-Fi in your booth, please complete the online order form below.
If you have not yet used the EY Centre Online Portal, you must first Register for an Account.
For assistance, please contact:
EY Centre
Phone: 613-822-8800 ext. 208
Email: eventservices@eycentre.ca
Orders received after the deadline may be subject to additional charges.
Liquor Sampling
Important: Only manufacturers of alcohol are allowed by the venue to sell any closed bottles and cans at the show for take home.
If you will be sampling alcoholic items, please contact Haelee Jones (haelee@nationalevent.com).
Rules & Regulations:
- Any beverage and/or alcohol vessels for service on the show floor must be disposables (no glass permitted).
- No alcohol is to be consumed by any vendors/exhibitors while serving the public at any time during the event.
- All vendors who are pouring or serving alcohol must be 19+ Smart Serve certified and carry proof of certification. The venue reserves the right to cease service of an exhibitor until a valid certificate is produced.
Loading Docks
Dock level access is available. Dollies and pump trucks will be available for your use. If you require a forklift to move material from the dock to your booth, a forklift will be available to you. However, if you have excessive forklift requirements please reach out to Estelle Aliwalas (estelle@nationalevent.com) to discuss your needs as charges may apply.
The roll up doors behind Halls 2 and 3 are 16’2” wide and 13’10” high.
Directions to loading docks:
- When you arrive at the EY Centre, take the far-left entrance marked DELIVERY.
- You will be required to pass through security at the gated entrance. Please have your credentials ready for validation.
- After the gate, follow the road all the way to the back of the EY Centre. Be sure to stay on the left side of the building.
- The docks are situated at the back of the building.
Move-in Instructions
Move-in Times | Friday, October 17, 2025 | 9:00 am – 7:00 pm
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- All exhibitors must check in with our show office to register before setting up. Please come to the Show Office to pick up your badge and staff will direct you to your booth.
- All exhibits must be set up by 7:00 pm on Friday. Exhibitors will not be permitted to set up during show hours.
- The aisle carpet will be in place Saturday morning. Dollies and carts will not be permitted on the carpet. Only hand-carried items may be brought in on Saturday.
- Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.
Move-out Instructions
Move-out Times | Sunday, October 19, 2025 | 5:00 pm – 10:00 pm
Please note that move-out will begin once the show has closed, the aisles are cleared, and the aisle carpets removed. If you can hand carry your exhibit/exhibit materials out to your car, we encourage you to do so.
Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited. A fee will be charged if you move out early, as there are attendees still in the hall who have paid to attend the show.
All material must be removed by 10:00 pm.
Items left on the show floor after move-out time will be forced off the floor. Show Management reserves the right to reroute shipments that are not picked up or refused by carriers. Should this occur, you will be responsible for any charges incurred.
Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.
Onsite Treatments & Personal Services
APPLICATION DEADLINE: September 17, 2025
Public Health is mandating having a hand washing station in each booth performing services. Liquid soap dispensers and single use towels, 70-90% alcohol-based hand rub will also be needed at each booth.
If you are offering a personal service at the show, you must submit the Personal Service Setting Special Event Vendor Application Form.
Some personal services and treatments include:
- Aesthetics (Facials or Waxing)
- Barbering
- Electrolysis
- Haircutting/styling
- Make-up Applications
- Manicures / Pedicures
- Microblading
- Micropigmentation
- Piercing
- Tattooing
Hand Hygiene
- All personal services workers must practice hand hygiene before service delivery and as required during and after service.
- Each personal services vendor must have an adequate supply of alcohol-based hand rub (70-90% alcohol content) for their booth.
- All invasive services (break the skin) require a hand wash station at their booth equipped with soap and paper towel.
Instruments and Surfaces
- All critical items must arrive at the event pre-packaged and sterile.
- All items which cannot be cleaned and disinfected must be single use disposable (ex. buffers, filers).
- All surfaces must be easily cleanable and in good repair.
For more information you may contact:
Ottawa Public Health
Email: specialeventshealth@ottawa.ca
Additional Resources:
Personal Services Settings Regulation
Portable Handwashing Stations are available for rent. Limited units available. Order Deadline: September 30, 2025
Parking
Daily parking flat rate is $10.00. This does not allow for in/out privilege.
The event is being held in Halls 2 & 3, the closest parking bays would be those located on the south (right) side of the building. This lot has limited parking spaces available. This lot will fill up quickly and may be full by early to mid-morning each day. Once full, you will need to go through the main parking gate to park in the general lot. The parking passes can be used for either lot. Please give yourself extra time Saturday and Sunday morning as parking is available on a first-come, first-served basis and spaces cannot be reserved. Please see the attached map for entry directions.
Preferred Service Providers
Important Notice: Unaffiliated Solicitors
As you prepare for the show, please be cautious of individuals or companies who may contact you claiming to be affiliated with our event. We strongly recommend working only with our Preferred Service Providers to ensure a safe and professional experience.
The event industry continues to face challenges with unauthorized solicitations, including scams related to hotels, marketing services, and online directories. To protect yourself and your company, please only contact the Preferred Service Providers listed in this Exhibitor Manual.
If you are ever uncertain about the legitimacy of a vendor or communication, do not hesitate to reach out to us directly for verification.
Product Replenishment
The loading dock will be open daily from 8:00 am to noon for product replenishment. Please note that vehicles cannot be left on the loading dock.
Promotion Packages & Sponsorship Opportunities
There are several ways to increase your brand awareness at our shows. Promotional opportunities and sponsorship recognition including show magazine space, on-site signage, and online presence are available. Speak to your sales rep for more information.
Refrigerated Storage
ORDER DEADLINE: September 30, 2025
A limited amount of cold storage space is available to store refrigerated or frozen products. Please complete the form below to order space for cold storage.
If you require cold storage, we ask that you plan your move-in for after 12 noon.
Rules & Regulations
Diagram 1: Sample of the drape provided for your booth
Diagram 2: Sample of display allowance
Upright banners & products must be within 4 ft. from the back drape, and a maximum of 8 ft. high. The front 6 ft. of the booth must be clear above 4 ft.
Booth Display & Restrictions
- Diagram#1 shows the drapes that are provided as a part of your booth cost.
- Diagram#2 shows the allowed clearance for displays, banners and products within your booth.
- No exhibit may exceed a maximum height of 8 ft.
- Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
- The remainder of the 6 ft. depth from the front of the booth must not exceed a 4 ft. height.
- Any exceptions to this must have pre-approval from Estelle Aliwalas (estelle@nationalevent.com).
Prefabricated booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
Tents & Canopies
If you would like to use a tent or canopy in your booth, please email Estelle Aliwalas (estelle@nationalevent.com) three weeks prior to the show with the following information for approval by the Fire Marshal.
1. Certificate of Flame Resistance
2. Size of Tent
Please note that if the tent is over 100 sq. ft, exhibitors will need to install a smoke detector inside the tent and must have a fire extinguisher on hand.
Signage
No signage or material may be extended above the 8 ft. height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.
Carpet or Flooring
Carpet or flooring is mandatory for all exhibits. You may use the Show Decorator listed in the Furniture, Carpet & Display section of the Exhibitor Manual or you are welcome to bring in your own at your own cost. If you bring your own carpet or flooring, you must adhere to the Tape Restrictions below.
Tape (Floor, Wall, and Carpet Damage)
It is important that you use the proper carpet tape in your booth. If you do not use the correct tape, there will be a charge for tape removal.
Here are the models of two-faced tapes that are authorized by the facility.
• Polyken 105c LPDE
• Scapa 274004
• DC W002A
If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.
Restrictions for Booth Installation
Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor. It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.
Demonstrations/Distributions
Displays, demonstrations or distribution of advertising materials are not permitted outside the confines of your booth. If audio visual equipment is used, the sound must be subdued to such an extent as to ensure it’s having no nuisance effect on neighbouring exhibitors. The use of microphones is not permitted without prior management approval.
Fire Regulations
All exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management. All displays or exhibited materials must be fireproof to conform to Federal, Provincial/Sate, and City Fire Laws.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not conform to the code. If you have a question or need information regarding the Fire Code please contact Estelle Aliwalas (estelle@nationalevent.com).
Animals in the Show
The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind or service animals only. Permission must be obtained from the facility for any exception.
Helium Balloons
Helium balloons are prohibited in most venues. There is a large retrieval fee charged to the exhibitor when balloons are lost. Please contact Estelle Aliwalas (estelle@nationalevent.com) if you wish to use helium balloons in your display.
Mechanical Conveyances
Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show or those with authorization from Show Management.
Non-Compliance
National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.
SHIPPING & DELIVERIES TO THE SHOW
SHIPPING DIRECT TO SHOW: October 17, 2025
PLEASE NOTE: The facility will NOT accept shipments prior to Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only. Your materials will be left on the docks until you arrive. To move your items to your booth space, pump trucks and dollies will be available at no charge. Should you require assistance or the use of a forklift, please contact Estelle Aliwalas (estelle@nationalevent.com) as charges may apply.
For Delivery Direct to Show Site, please address shipments to:
Exhibitor Name, Booth #
c/o The National Womens Show – Ottawa
EY Centre
4899 Uplands Drive
Ottawa Ontario,
K1V 2N6
The most cost-effective way to ship your items to the show is to arrange delivery during move in hours with our Official Show Carrier:
Cross Connect Customs & Logistics
Anthony D’Alessandro
Phone: 416-670-6606
Email: info@crossconnectcl.com
TRANSPORTATION AND CUSTOMS FORMS
Advanced Warehousing and Pre-Show Shipping
If you choose the official show carrier as your freight carrier, they will warehouse materials for up to 30 days prior to the show and deliver them to the show site on move-in day.
To request a quote, please complete the order form below and email to:
Cross Connect Customs & Logistics
Anthony D’Alessandro
Phone: 416-670-6606
Email: info@crossconnectcl.com
TRANSPORTATION AND CUSTOMS FORMS
Shipping enquiries must be finalized 14 days prior to show move in date. Be sure your shipment is labeled clearly.
You may choose to use another carrier, however, keep in mind that not all carriers deliver and pick up during our scheduled move in/move out times.
Signage Installation (Hanging of Banners / Rigging)
PRE-SHOW ORDER DEADLINE: September 26, 2025
Important: Please note that your banner and booth structure should be limited to the space directly above your booth. Any other configurations would need to be approved by Show Management prior to the show.
If you require the hanging of banners from the ceiling and/or rigging of equipment in your booth, please complete the online order form below.
If you have not yet used the EY Centre Online Portal, you must first Register for an Account.
For assistance, please contact:
EY Centre
Phone: 613-822-8800 ext. 208
Email: eventservices@eycentre.ca
Orders received after the deadline may be subject to additional charges.
Tips for Success
Learn more on how to make the most out of your trade show participation.
Vehicles on Show Floor
If you are displaying a motorized vehicle in your booth, please send vehicle license plate, make/model and dimensions (height, width, length and weight) to Estelle Aliwalas (estelle@nationalevent.com) for display vehicle approval and to arrange arrival time. All vehicles must abide by the arrival and departure schedules and procedures established by Show Management and the Centre.
When motorized vehicles are approved for use on carpeted areas, a protective sheet of Visqueen, tarpaulin or a comparable material must be used to eliminate damage from leaks of gas, oil, etc. All vehicles displayed in the Centre must use drip pans and have pads under all tires. Any vehicle that drips oil or other staining solutions may not be operated within the Centre without a drip pan or dry absorption powder. Responsible parties will be charged cleaning or replacement costs for staining solutions that are not removed.
Fuel tanks containing fuel or propane, or which have ever contained fuel or propane, shall be less than ½ full. Caps for fuel tank fill pipes shall be of the locking type and be kept locked to prevent viewer inspection. If they cannot be locked they will be taped shut.
The electrical system shall be de-energized by either removing the battery, or disconnecting both battery cables and covering them with electrical tape or other similar insulating material. The fuse to the starter must also be disconnected.
Vehicles containing propane may be driven in and positioned. The engine should remain running with the valve shut off. Allow the engine to run until the fuel in the fuel line is used up before turning the ignition off.
Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.
Exhibitors must provide a set of keys, contact name, and phone number of the person responsible for removing the vehicle(s) to Show Management.